Copyright: © 1997, Micro Computer Systems, Inc.


Calypso Guide

Getting Started

Welcome

How Does It All Work?

Calypso Lite

Getting Help

Activation Codes

Calypso Mailbox

Mailboxes

Creating a Mailbox

Working with Mailboxes

Mailbox Properties

Mailbox Security

Organizing Messages Using Folders

Working in Online or Offline Mode

Dial-up Networking

Scheduling Connections

Command Lines

Making Calypso Your Default Mail Program

Mailbox Accounts

Accounts

Account Properties

Sending Mail

Sending Mail

Selecting a Default Account

Attaching Files

Check Spelling

Return Receipt

Sent Mail Folder

Pending Folder

Failure to Send Message

Receiving Mail

Incoming Mail

Checking for Mail

Received Mail Notification

Reading a Message

Connecting to Remote Addresses

Receiving Attachments

Message Search

Sorting Messages

Changing the Default Folder

Printing a Message

Deleting Mail

Deleting Messages

Deleting a Message Locally

Wastebasket Folder

Address Book

Address Book

Address Entry

Bulk Mail

Mail Templates

Groups

Modifying an Address Book

Importing an External Address Book

Exporting Your Address Book

Auto-response

Auto-response

Auto-response Subfolder

Resetting Auto-response

Filter Definitions

Filters

Filter Tab

Signature

Signatures

Using Signatures

Wireless Mode

Calypso Wireless

Activating Wireless Mode

Status Icons

What's This Help

f


Welcome

Welcome to Calypso. Calypso is designed to make exchanging messages across the Internet fast and convenient.  Electronic mail, also known as e-mail, is becoming a necessary part of the way we communicate. Privately, as well as in business, e-mail sends ideas and information around the world quickly and efficiently. Calypso's innovative approach to e-mail gives you the flexibility you need to manage your mail.


How Does It All Work?

E-mail on the Internet uses an internationally accepted set of protocols. These protocols, or rules, control the movement of electronic messages around the world.

When you send an e-mail message on the Internet your computer transmits the message to an Internet mail server using the Simple Mail Transport Protocol (SMTP). The message you send will include the e-mail address of the recipient. The SMTP server uses this address to locate the recipient and send the message to the Post Office Protocol (POP) Server responsible for the recipient's e-mail account. The message waits on the POP server until the recipient's computer requests final delivery.

You may see the term "POP3." POP3 is the third version of the Post Office Protocol.

Calypso also works with Internet Mail Access Protocol (IMAP) in the Offline mode.

Before you can send and receive mail, the Calypso setup wizard needs to know your e-mail address and the addresses of the SMTP and POP3 servers assigned to your e-mail account. The wizard will supply default answers for some of the data needed. In most cases, these defaults will be adequate and you can click Next. If you need to change these fields, your e-mail administrator or your Internet Service Provider can help.

More:

System Requirements

Before Using Calypso


System Requirements

•	Windows 95 or Windows NT 4.0.

•	6 MB disk space.

•	At least one Internet e-mail account.

Calypso uses the latest 32-bit technologies and can run under Windows 95 or Windows NT on a PC-type computer that has a connection to the Internet. Calypso can run on a "private" network that is not part of the Internet; however, the mail protocols used on the private network must be compatible with the Internet standards.

Calypso uses international standard methods for sending and receiving e-mail across the world-wide system known as the Internet. Calypso is compatible with open system electronic mail implementations and can communicate with another party even though a different e-mail program is being used.


Before Using Calypso

If you use a dial-up connection to access the mail system, make sure you are connected to the network before trying to send and receive mail. It is possible to have incorrect default dial-up settings in Windows 95 and Windows NT. If your default dial-up settings are incorrect, Calypso will not be able to send or receive e-mail.


Getting Started - Calypso Lite
Calypso Lite

Calypso Lite is a simplified version of Calypso.

With Calypso Lite, you have:

•	One mailbox.

•	One e-mail account.

•	One signature.

•	No spell check.

•	No auto-response.

•	No bulk mail capabilities.

•	No mail templates.

•	No filters.

•	No IMAP4 support.

•	No User Guide.

•	No blind copy.

•	No blind send.

•	No direct technical support.

If you would like to upgrade to the full version of Calypso, contact MCS at calypso-info@mcsdallas.com or visit our web site at http://www.mcsdallas.com. (Click here for Internet Explorer.)

See also Activation Codes.


Getting Help

When you click Help from the menu bar, you can either open Calypso's online Help or select the About Calypso option.

Note

Direct technical support is not available for Calypso Lite.

More:

Online Help Options

Technical Support Information

Contact Information


Online Help Options

Help Menu
Calypso Guide	Displays the Calypso Guide tab for the online Help. Helps you find a specific topic with the Find and Index functions.
About Calypso	Displays information about Calypso, such as the version currently installed and copyright information. Opens the Change Activation Code dialog box.
'What's This?' [image] or	Click the 'What's This?' icon to activate the online Help. Guide the pointer to the item you want more information about, then click to read a short summary.
Note

Direct technical support is not available for Calypso Lite.


Technical Support Information

If you have trouble installing, configuring, or using Calypso, please refer to the Calypso Frequently Asked Questions (FAQ) file on MCS' World Wide Web page. The address is http://www.mcsdallas.com. (Click here for Internet Explorer.)

This file includes troubleshooting information as well as common problems other users have experienced while working with Calypso. If you cannot find help in the FAQ file, send an e-mail to calypso-support@mcsdallas.com. A technical support engineer will contact you in a timely manner.

Note

Direct technical support is not available for Calypso Lite.


Contact Information

USA

Micro Computer Systems, Inc.

2300 Valley View Lane, Suite 800

Irving, TX   75062

Telephone:	(972) 659-1514

Fax:	(972) 659-1624

E-mail:	calypso@mcsdallas.com

Web site:	http://www.mcsdallas.com   (Click here for Internet Explorer.)

Europe

Micro Computer Systems, Inc.

Zeppelinstrabe 73

D-81669

Munchen, Germany

Telephone:	+49.(0)89.4 58 35430

Fax:	+49.(0)89.4 48 88 96

E-mail:	101533.1736@compuserve.com


Activation Codes

MCS requires valid activation codes for all of its software. If you need to change your activation code for any reason, such as upgrading from Calypso Lite, use the Set Activation Code instructions to set your code.

Note

Changing the activation code for one mailbox affects all other mailboxes on your computer as well.

More:

Set Activation Code


Set Activation Code

1.	From the Help menu in Mailbox view, click About Calypso.

2.	In the About dialog box, click the Change Activation Code button.

3.	In the Calypso Activation Code dialog box, type your activation code.

4.	Click OK to save your changes.


Mailboxes

Calypso organizes e-mail messages and information into a collection of folders called a mailbox. You can create more than one mailbox, each with its own password, to allow different users to share the same computer. Each mailbox can manage multiple e-mail accounts, and you can have more than one mailbox open at a time. To create additional mailboxes, click New in the Mailbox menu or Create a New Mailbox from the Welcome panel.

Calypso displays each mailbox in its own window. You can resize the window, open and close it, and move it around the desktop when working with other windows. Any action you take with one mailbox, such as opening or closing, will have no effect on any other open mailbox.

A mailbox has a set of default folders which organize your accounts, messages, addresses, and other files. You can add folders or customize a mailbox as needed. The Mailbox view is the primary screen through which you will gain access to your folders and messages.

In Mailbox view, the accounts and folders within a mailbox are set up as a hierarchy, or tree. The root of the tree is the mailbox itself. The branches of the tree consist of Calypso's default folders and any folders you create. This part of Mailbox view is referred to as the "mailbox folder list."

Calypso displays details about the contents of a folder on the right side of the Mailbox view. This area is referred to as the "summary list." The contents of the summary list change based on the active folder. Click a folder to open it and have its contents displayed in the summary list.

At the bottom of Mailbox view, the "preview box" displays the contents of an item in the summary list. Click an item in the summary list to see its contents in the preview box.

Each Calypso mailbox will contain one or more e-mail accounts.  By default when you retrieve mail from the incoming mail server, Calypso will put all messages into the Received Mail folder, regardless of how many accounts are in the mailbox.

Quickstart

•	Right-click the mailbox in the mailbox folder list to see a shortcut menu.

More

Creating a Mailbox

Working with Mailboxes

Mailbox Security

Organizing Messages Using Folders

Working in Online or Offline Mode

Making Calypso Your Default Mail Program


Creating a Mailbox

Use the Calypso mailbox wizard to create a mailbox. You can start the mailbox wizard by clicking Create a New Mailbox in the Calypso Welcome panel or by clicking New in the Mailbox menu.

The wizard is a tool that creates a mailbox based on information you enter about your e-mail account. You must create a Calypso mailbox before you can send and receive mail.

Follow the wizard's instructions to complete the installation. If you need help, click the Help button to open the online Help. Click the Next and Back buttons to navigate through the wizard.

The wizard supplies default answers for some of the data needed. In most cases, these defaults will be adequate and you can click Next to accept the defaults. You can, however, change the defaults based on your setup.

If you are unsure about the information needed, ask your Internet Service Provider or network administrator. They will provide you with all the information you need to successfully create a Calypso mailbox.

More:

Mailbox Name Panel

Mailbox Password Panel

Mailbox Properties

E-mail Account Information Panel

E-mail Account Password Panel

Incoming Mail Server Panel

Outgoing Mail Server Panel

Finish Panel


Mailbox Name Panel

In the Mailbox Name panel, type a name for your Calypso mailbox. Because it is for your reference only, it can be any name you want to use as long as it consists of only alphanumeric character(s) and spaces.

Examples:

Sam Clark's Mailbox

Mailbox123

my mailbox

Select the check box if you want Calypso to create a mailbox shortcut on your desktop. A shortcut allows you to open your mailbox quickly and easily.

Click Next.


Mailbox Password Panel

In the Mailbox Password panel, type and confirm your mailbox password, then click Next.

The mailbox password must consist of alphanumeric character(s) and may include spaces.

Examples:

Password

Password123

My Password

 Learn more about mailbox passwords


About Mailbox Passwords

What's the difference between a mailbox password and an account password?

A mailbox password is a password you create to secure a mailbox. An account password is usually assigned by a network administrator or Internet Service Provider to protect an e-mail account.

A mailbox password provides extra security when more than one person uses the same computer or when you want to control access to your e-mail system. Each mailbox can have a different password.

Why should I use a mailbox password?

A mailbox password adds security to your e-mail system. When you use a mailbox password, you prevent someone from opening your mailbox and reading all of your messages.

Note

You can set, delete, or change the mailbox password at any time.

To do this, click Properties in the Mailbox  menu. In the Mailbox Status tab, click the Password button. In the Password Change dialog box, leave the Old Password field blank, type a new password in the New Password field, and then retype the new password in the Confirm Password field. Click OK to save your changes.


Calypso Mailbox - Creating a Mailbox - Mailbox Properties
Mailbox Properties

In the Mailbox Properties panel you can specify Calypso as your default e-mail program. This allows you to automatically access your mailbox through other Internet applications such as Web browsers.

Select the check box to make Calypso your default e-mail program. When you do this, you will need to select a default mailbox for sending and receiving mail. Click the down arrow to see a list of available mailboxes, or click the Browse icon [image]. Click the appropriate mailbox.

Click Properties to set other mailbox properties.

Mailbox Properties contain default values that should be adequate for most users. You can set mailbox properties any time by clicking Properties in the Mailbox menu.

After you have named your mailbox, optionally assigned a password, and had the opportunity to set mailbox properties, click Next to continue installing the mailbox. The wizard will ask that you add at least one e-mail account.


E-mail Account Information Panel

In the E-mail Account Information panel, type a name that identifies the account,  your name which will appear in the From field of all messages sent from this account, and the e-mail address that Calypso will use to check mail.

Click Next.

E-mail address

Calypso requires an e-mail address to create an account. An e-mail address consists of a user ID and a domain name separated by an @ sign (userID@domainname). If you want to make your reply-to address different from your e-mail account, you can change the address in the E-mail Account Password panel.

 Learn more about e-mail addresses

 Learn more about account names


About E-mail Addresses

Before you can send and receive messages across the Internet, you need an e-mail account on a computer that offers electronic mail services. Each e-mail account will have a unique e-mail address. The address consists of a user ID and a domain name separated by an "@" sign (userID@domainname).

Messages being sent to you are first routed across the Internet using the domain name and then stored on the mail server according to the user ID. The mail server associates you with your e-mail account through the user ID portion of your e-mail address.


About Account Names

Calypso requires an account name, but it is for your reference only. For example, it may be a description of what kind of account this is, or any label meaningful to you. It consists of alphanumeric character(s) including spaces.

Assume Sam Clark wants to put three accounts into one mailbox. To do this, Sam might use the following account names to keep track of his e-mail addresses:

E-mail Address	Account Name
sam@work.com	work
sam@net.net	home
sam@univ.edu	school


E-mail Account Password Panel

In the E-mail Account Password panel, type and then confirm (retype) your account password. Select the Remember Password check box to skip the password prompt the first time Calypso checks for incoming mail during a session. Make sure the reply-to address is correct, then click Next.

 Learn more about account passwords

 Learn more about reply-to addresses


About Account Passwords

The e-mail account password is the password used to access your account on the incoming mail server. It is usually assigned by your network administrator or Internet Service Provider. This is not the same as the Calypso mailbox password. If you do not need a password to access your account on the incoming mail server, you can leave this field blank.

What if I don't have an account password, or what if I can't remember my account password?

Chances are, if you have an account on the incoming mail server, you have an account password. Network administrators use account passwords to limit access to network resources. If you don't know your account password or think you may not have one, check with your network administrator or Internet Service Provider. If you don't need a password to access your account on the incoming mail server, you can skip setting the account password.


About Reply-to Addresses

Calypso automatically fills in your reply-to address based on your e-mail address. Many times the reply-to address will be the same as the e-mail address; however, depending on your setup, you may need to use a different address.

When will my reply-to address be different from my e-mail address?

If you have multiple accounts and want all replies sent to only one account, you may want to modify the reply-to address. For example, assume Sam Clark has a work account, a home account, and a school account. He wants all replies sent to his work account. Therefore, when he adds his home and school accounts to his mailbox, he will modify the reply-to address to match the address of his work account.


Incoming Mail Server Panel

In the Incoming Mail Server panel, type the domain name of your Internet Service Provider (ISP), then click Next to go to the next panel.

Mail Server Type

Calypso supports the following two types of incoming mail servers:

POP3	Post Office Protocol, version 3 (Default)
IMAP4	Internet Message Access Protocol, version 4 (Offline mode only)
User ID and Domain Name

Calypso automatically fills in the User ID field, but requires that you type the domain name of your ISP. Often, the domain name of the ISP is the same as the domain name for your e-mail address; however, consult your network administrator or Internet Service Provider for exact information.

 Learn more about mail servers


What's a mail server?

Strictly speaking, a mail server is a software program that distributes e-mail. In the Calypso program, however, the term refers to both the mail server program as well as the computer on which it is running.

What's the difference between an incoming mail server and an outgoing mail server?

The incoming Post Office Protocol (POP3) or Internet Mail Access Protocol (IMAP4) mail server processes incoming mail. The outgoing Simple Mail Transfer Protocol (SMTP) mail server processes outgoing mail. Often, the incoming mail server and the outgoing mail server share the same domain name and run on the same computer as your e-mail account.

When should I modify my incoming and outgoing mail server information?

In most cases, the information that Calypso uses for the fields in the Incoming and Outgoing Mail Servers will be correct. However, your network setup may use an aliasing definition that requires you to enter a different user ID or domain name for the incoming and outgoing mail servers. Consult your network administrator if you think you need to modify the incoming and outgoing mail server information.


Outgoing Mail Server Panel

In the Outgoing Mail Server panel, type the domain name of the Simple Mail Transfer Protocol (SMTP) server.

Often, the domain name of the SMTP server is the same as the domain name for your e-mail address; however, consult your network administrator or Internet Service Provider for exact information.


Finish Panel

In the Finish panel, you have three options:

•	Click Properties to change the settings for the e-mail account you just added. You can also change these settings any time after exiting the wizard.

•	Click Add Account to add another account (e-mail address), to this mailbox. The wizard returns to the E-mail Account Information panel.

•	Click Finish to complete the setup of this mailbox.


Working with Mailboxes

In order to send and receive e-mail, you must first open a mailbox. Calypso allows more than one mailbox to be open at a time so that multiple users can share the same computer. Each mailbox acts independently from any other.

More:

Opening a Mailbox

Closing a Mailbox

Adding a Mailbox


Opening a Mailbox

Opening a Mailbox from Windows

1.	Double-click the Calypso icon [image] on your desktop.

– or –

Open Calypso from the Start menu.

2.	Click the Open a Mailbox icon [image] on the Calypso Welcome panel, then click the mailbox you want to open.

– or –

Click the Browse for a mailbox icon [image] on the Calypso Welcome panel, then click a mailbox in the Open dialog box. Click Open.

3.	If the mailbox has a password, type the password in the Password for <Mailbox Name> dialog box and click OK.

Note

You must convert and possibly rename a mailbox created with a previous version of Calypso before you can open it. When you convert a mailbox, all the information stored in the previous version transfers to the new version.

Opening a Mailbox from Calypso

1. 	From the Mailbox menu, click Open. The Open dialog box appears with a list of available mailboxes.

2. 	Click a mailbox, then click Open.

3. 	If the mailbox has a password, type the password in the Password for <Mailbox Name> dialog box and click OK.

Once the mailbox is open, Mailbox view appears.

Note

You must convert and possibly rename a mailbox created with a previous version of Calypso before you can open it. When you convert a mailbox, all the information stored in the previous version transfers to the new version.

More:

Mailbox View


Mailbox View

Mailbox view is the primary screen you see when working in Calypso. Through this screen you will access menus, the toolbar, the mailbox folder list, and the summary list. The contents of Mailbox view change depending on which folder is open. Click the 'What's This?' icon [image] to access the online Help while in Mailbox view.


Closing a Mailbox

Click the "X" (Close button) in upper-right corner of Mailbox view.

– or –

From the Mailbox menu, click Exit.

Closing a mailbox does not affect any other open mailboxes.

Note

A closed mailbox cannot receive mail.


Adding a Mailbox

Adding a Mailbox from Windows

Multiple users can have their own Calypso mailbox. Each mailbox can have more than one e-mail account. This feature allows several people to share the same computer to read their e-mail.

1.	Open Calypso from the Start menu, then click Create a new mailbox on the Calypso Welcome panel. The mailbox wizard appears.

2.	Follow the wizard's instructions.

Adding a Mailbox from Calypso

1.	Open the Mailbox menu, then click New. The mailbox wizard appears.

2.	Follow the wizard's instructions.


Calypso Mailbox - Mailbox Properties
Mailbox Properties

Mailbox Properties contain settings for your mailbox. Each tab contains options which help you customize Calypso and make it work more effectively for you.

To open Mailbox Properties:

•	From the Mailbox menu, click Properties.

– or –

•	Right-click [image] <Mailbox Name> in the mailbox folder list, then click Properties.

To customize a particular account, see Account Properties.

To find out about a tab or about any option within a tab, use 'What's This?' Help. To use 'What's This?' Help, click the 'What's This?' icon [image] then guide the pointer to the item you want more information about. Click to read a short summary.

More:

Modifying a Mailbox

Modify a Mailbox Password

Deleting a Mailbox


Modifying a Mailbox

After creating a mailbox, you can change its settings in Mailbox Properties.

•	From the Mailbox menu, click Properties.

– or –

•	Right-click [image] <Mailbox Name> in the mailbox folder list, then click Properties.

2.	After making any changes to the settings, click OK to save and exit Mailbox Properties.

For more explanation about any Mailbox Properties tab, click a tab then use 'What's This?' Help. The 'What's This?' Help icon [image] is located at the top right of the Mailbox Properties window.


To open Mailbox Properties:

•	From the Mailbox menu, click Properties.

– or –

•	Right-click [image] <Mailbox Name> in the mailbox folder list, then click Properties.


Modify a Mailbox Password

A mailbox password adds security to your mailbox. It is different from an account password, which your network administrator or Internet Service Provider assigns to you.

1.	Open Mailbox Properties.

2.	In the Mailbox Status tab, click the Password button.

3.	In the Password Change dialog box:

•	Type the old password.

•	Type the new password.

•	Retype the new password.

4.	Click OK to save the new password.


A mailbox password provides extra security when more than one person uses the same computer or when you want to control access to your e-mail system. Each mailbox can have a different password.


Deleting a Mailbox

When you delete a mailbox, everything in the mailbox is deleted as well. This includes folders, messages, addresses, signatures, etc. You can delete the mailbox through your Windows Explorer, or through Calypso.

To delete a mailbox from Calypso:

1.	In the mailbox folder list, right-click [image] <Mailbox Name> to select the mailbox you want to delete.

2.	Click Delete.

3.	Calypso prompts you to confirm the action. Click OK.

– or –

1.	In the mailbox folder list, click [image] <Mailbox Name> to select the mailbox you want to delete.

2.	From the Edit menu, click Delete.

3. 	Calypso prompts you to confirm the action. Click OK.

– or –

1.	In the mailbox folder list, click [image] <Mailbox Name> to select the mailbox you want to delete.

2.	Click the Delete icon [image].

3. 	Calypso prompts you to confirm the action. Click OK.

Note

A mailbox must be open to be deleted. When you delete a mailbox, all folders, messages, and account information contained within the mailbox will be deleted.


Mailbox Security

If you are sharing your computer with others, you should know about Calypso's security features.

Mailbox Password

A mailbox password provides extra security when more than one person uses the same computer or when you want to control access to your e-mail system. Each mailbox can have a different password.

It is different from an account password, which is usually assigned by a network administrator.

When you use a mailbox password, Calypso prompts you for the password each time you open the mailbox.

You can add a mailbox password during the creation of a mailbox or at any time from the Mailbox Status tab in Mailbox Properties.

Lock Feature

When you need to leave Calypso running but do not want anyone sending messages or reading mail, use the Lock feature in the Mailbox menu.

When you lock a mailbox, you cannot send messages or modify the mailbox in any way until you type your mailbox password. Calypso will still retrieve mail and send auto-responses, but the mailbox is protected against other users.

More:

Locking a Mailbox

Unlocking a Mailbox


Locking a Mailbox

•	In the Mailbox menu, click Lock.

The toolbar and Details button disappear.

Locking a mailbox prevents anyone from reading your mail or sending mail from your computer.


Unlocking a Mailbox

Unlocking a mailbox restores all of Calypso's features.

1.	In the Mailbox menu, click Unlock.

– or –

Click anywhere in Mailbox view.

2.	Type your mailbox password.

3.	Click OK.

Note

If you do not have a mailbox password, just click OK to unlock the mailbox.


Organizing Messages Using Folders

Calypso uses folders to organize received, sent, and pending messages, as well as signatures, auto-responses, and other features. In addition to the default folders, you can create your own folders and rename them, delete them, or move messages between them.

Assume Sam Clark has three e-mail accounts in his mailbox: work, home, and school. Sam may want to create three folders to organize his received mail. In the Received Mail folder, Sam would create a folder for messages received from his work account, a folder for messages received from his home account, and a folder for messages received from his school account.

To create a new folder, click the New Folder icon [image].

Note

Calypso will remember your folder expansion even after you quit and reopen the program.

More:

Creating a New Folder

Renaming a Folder

Deleting a Folder

Moving a Message Between Folders


Creating a New Folder

You can create new folders in [image] <Mailbox Name>, Received Mail, Sent Mail, and custom folders.

To create a new folder:

1.	In the mailbox folder list, right-click a folder, then click New Folder.

– or –

Click a folder in the mailbox folder list. Click the New Folder icon [image] in the toolbar.

– or –

Click a folder in the mailbox folder list. From the Mailbox menu, click Folders, then New.

Note

To create a folder that is not a subfolder, click [image] <Mailbox Name> then create the folder.

2.	Type the name of the new folder.

3.	Click OK to create the folder.


Renaming a Folder

You can rename only those folders you create. You cannot rename Calypso's default folders.

1.	In the mailbox folder list, right-click the folder to be renamed, then click Rename.

– or –

Click a folder in the mailbox folder list. From the Mailbox menu, click Folders, then Rename.

2.	Type the new name of the folder.

3. 	Press ENTER to save the new name.


Deleting a Folder

You can only delete folders you create. You cannot delete Calypso's default folders.

1.	In the mailbox folder list, right-click the folder to be deleted, then click Delete.

– or –

Click the folder you want to delete. From the toolbar, click the Delete icon [image].

– or –

Click the folder you want to delete. From the Edit menu, click Delete.

2.	Click OK to confirm the action.


Moving a Message Between Folders

You can move a mail message from one folder to another. To do this:

1.	In the mailbox folder list, click the folder containing the message you want to move.

2.	In the summary list, click and hold the message you want to move.

3.	Drag the selected message with the mouse to the destination folder. A [image] symbol appears when the mouse pointer is located over a valid destination folder.

4.	Release the mouse button to place the message in the destination folder.

Note

You cannot move messages into some of Calypso's default folders.

You can move more than one message at a time. To move a block of messages, press and hold the SHIFT key and use the up and down arrows to select the messages. To move selected messages, press and hold the CTRL key then click the messages you want moved.


Working in Online or Offline Mode

Calypso can help you manage how much time you spend connected to the mail server through the Online/Offline mode.

In Online mode, Calypso communicates with the mail server as needed. For instance, it can immediately check for new mail, send mail, or delete messages from the server.

In Offline mode, all communication with the mail server is suspended until you switch to Online mode. All outgoing messages are stored in the Pending folder until you switch to Online mode. Working in Offline mode can save you money because it reduces the amount of time you are connected to the server. In Offline mode, you can read your downloaded messages, compose new messages, and complete other tasks such as creating filter definitions, signatures, and updating your address book.

More:

Switching Between Online and Offline Mode

Starting Calypso in Online or Offline Mode


Switching Between Online and Offline Mode

To switch between Online and Offline mode, simply click the Online/Offline Mode icon [image] in Mailbox view. Calypso displays its current state in the Status Bar.

Note

Calypso cannot send or receive mail when it is Offline mode.


Starting Calypso in Online or Offline Mode

By default, Calypso starts each session in Online mode. Use the following instructions to change the default.

1.	Open Mailbox Properties.

2.	In the Online/Offline tab, select the Offline option if you want Calypso to start each session in Offline mode.

3.	Click OK.

For more information about Online and Offline modes, see Working in Online or Offline Mode.

Note

Calypso cannot send or receive mail when it is Offline mode.


Dial-up Networking

Calypso can dial into systems for the purposes of sending and receiving mail messages. To create a dial-up account for Calypso, open the Online/Offline tab in Mailbox Properties. Use 'What's This?' help [image] to find out more about the individual check boxes.

For problems or questions about your dial-up connection, call your Internet Service Provider.


Scheduling Connections

You can schedule Calypso to check your mail during specific times of day. However, you cannot configure this schedule in Calypso. If you are running on Windows 95, use the system agent for scheduling. If you are using Windows NT, or have questions about the system agent, please refer to the Microsoft support home page. (Click here for Internet Explorer.)


Command Lines

Specialized configuration options, as well as options for checking and sending mail automatically, are accessed by passing parameters to the program on its command line. The command line is a set of parameters which Windows can pass to Calypso at startup.

Calypso recognizes the following command line options: where an option has a parameter, you must place a space on the command line between the option and that parameter.

<mailbox_path>	Path of the mailbox to open. For example: c:\program files\calypso2\mailbox\Sam's mail.box
/CHECKMAIL	Immediately checks for new mail. Note This feature overrides Offline mode and manual check.
/EXITAFTERCHECK	Immediately terminates the connection after the mail check.
/DEFAULT	Uses the default mailbox.  Note This option will not be available if you have specified a mailbox path.
/MAILTO <addr>	Opens Compose view for an address.


Making Calypso Your Default Mail Program

When you make Calypso your default e-mail program, you can open it from other Internet applications such as Web browsers. For example, instead of using the browser's default mail program, you can use Calypso and have access to your address book, signatures, and other features.

More:

To Make Calypso Your Default Mail Program


To Make Calypso Your Default Mail Program

1.	Open Mailbox Properties.

2.	Click the Mailbox Status tab.

3.	In the Default E-mail Program section, select the check box to make Calypso your default e-mail program.

4.	If you have more than one mailbox, click the down arrow [image] to see a list of available mailboxes.

5.	Click a mailbox to select it.

6.	If you are using Netscape Navigator, select the Load tray monitor check box.

7.	Click OK.


The tray is located on the right side of the task bar and includes the clock. When you select Load tray monitor, Calypso will place an icon in the tray. The icon will monitor your actions. If you start Netscape while Calypso is not running, the monitor will let Netscape know that Calypso is the default e-mail program.

You only need to select Load tray monitor if you are using Netscape Navigator.


Accounts

Having multiple e-mail accounts formerly meant checking each account separately, but Calypso consolidates all accounts and messages into a single structure called a mailbox. This feature allows you to check unlimited e-mail accounts simultaneously.

The term "account" refers to your e-mail account or e-mail address. For example, if your e-mail address was sam@net.net, then Calypso would use that address as your account.

E-mail accounts are defined with the help of a wizard and are stored in the Accounts folder. You can add additional accounts to the mailbox at any time.

Each account will have a unique name and may have different properties. The properties or settings for an account affect how mail is sent, how messages are deleted and what options are active.

When you have multiple accounts in a mailbox, be sure to note which one you are using to compose messages. Also remember that a filter, auto-response, or signature that is active for one account is not active for any other account unless you modify Account Properties for those accounts.

Quickstart

•	To see a list of available accounts for this mailbox, click Accounts in the mailbox folder list. The accounts appear in the summary list.

•	In the mailbox folder list, right-click Accounts to see a shortcut menu.

More:

Opening the Accounts Folder

Adding an Account


Opening the Accounts Folder

In the mailbox folder list, click Accounts. A list of available accounts appears in the summary list.


Adding an Account

Calypso requires that you define at least one account during mailbox creation, but you can add and manage unlimited e-mail accounts.

1. 	If you have more than one mailbox, open the mailbox which will contain the new account.

2. 	In the mailbox folder list, right-click Accounts, then click Add Account.

– or –

In the Mailbox menu, click Accounts, then Add.

The account wizard leads you through the account setup process. Once you create the account, it appears in the Accounts folder.


Mailbox Accounts - Account Properties
Account Properties

Account Properties contain settings for an individual account. Each tab contains options which help you customize an account and make Calypso work more effectively for you.

To open Account Properties:

1.	In the mailbox folder list, click Accounts.

2.	In the summary list, double-click the account you want to change.

To customize a mailbox, see Mailbox Properties.

To find out about a tab or about any option within a tab, use 'What's This?' Help. To use 'What's This?' Help, click the 'What's This?' icon [image] then guide the pointer to the item you want more information about. Click to read a short summary.

More:

Modifying an Account

Modify an Account Name

Modify an Account Password

Deleting an Account


Modifying an Account

After creating an account, you can change its settings to suit your needs.

1.	In the mailbox folder list, click Accounts.

2.	In the summary list, double-click the account you want to change.

– or –

In the summary list, click the account you want to change, then from the Mailbox menu, click Accounts, then Properties.

– or –

In the summary list, right-click the account you want to change, then click Properties.

3.	The Properties for – <Account Name> dialog box appears. Make changes as needed.

For information about each tab or option within the tab, use 'What's This?' Help [image].

4.	Click Save to save your changes and exit Account Properties.


To open Account Properties:

1.	In the mailbox folder list, click Accounts.

2.	In the summary list, double-click the account you want to change.


Modify an Account Name

If you need to change an account name, you can do so through Account Properties.

1.	Open Account Properties.

2.	In the Account Status tab, under Account name, modify the name as necessary.

3.	Click OK to save your changes.


Modify an Account Password

You can change your account password if needed. Remember that an account password is usually assigned by your network administrator or Internet Service Provider.

1.	Open Account Properties.

2.	In the Account Status tab, click the Password button.

3.	In the Password Change dialog box, type the old password.

4.	Type the new password.

5.	Retype the new password in the Confirm password field.

6.	Click OK to save your changes.


Deleting an Account

1. 	In the mailbox folder list, click Accounts.

2. 	In the summary list, right-click the account you want to delete, then click Delete.

– or –

In the summary list, click the account you want to delete, then click the Delete icon [image].

– or –

In the summary list, click the account you want to delete, then click Delete from the Edit menu.

3. 	Click OK to confirm the action.

Note

You cannot delete an account if it is the only account in a mailbox.


Sending Mail - Sending Mail
Sending Mail

Sending and receiving messages is what e-mail is all about. Messages you send are either ones you have composed or ones you have received and wish to send out again.

Note

If you are working in Offline mode, outgoing mail will be stored in the Pending folder until you switch to Online mode.

Quickstart

•	To compose a message, click the Compose icon [image].

•	To reply to a message, click it in the summary list, then click the Reply icon [image] or the Reply to All icon [image].

•	To forward a message, click it in the summary list, then click the Forward icon [image].

•	To redirect a message, click it in the summary list, then click the Redirect icon [image].

More

Selecting a Default Account

Attaching Files

Check Spelling

Return Receipt

Sent Mail Folder

Pending Folder

Failure to Send Message


Composing a Message

1.	Click the Compose icon [image]. The Compose view appears.

2.	Make sure that the account listed in the From field is the one from which you want to send the message. If not, click the down arrow [image] in the From field to select the correct account.

3.	Type the recipient's alias or e-mail address in the To field.

– or –

Click the Address Book icon [image] to open an address book. Click the address(es) you want to use, then click To, Copy, or Blind Copy to add them to the To, Copy, or Blind Copy fields. Click OK.

4.	Optionally type the subject of your message in the Subject field.

5.	Type your message in the message body area.

6.	Optionally attach any files.

7.	Optionally include a signature.

8.	Optionally spell check your message.

9.	Click the Send icon [image] to send your message. Calypso places a copy of your message in the Sent Mail folder.

– or –

Click the Save icon [image] to save your message to the Pending folder.

Hint

Right-click the To, Copy, and Blind Copy fields in Compose view to open the Favorites list.

Note

If you are working in Offline mode, outgoing mail will be stored in the Pending folder until you switch to Online mode.

You cannot use the Copy and Blind Copy fields if you select the Blind Send check box. You should move addresses in those fields to the To field before using the blind send feature.

 Learn more about blind copy

 Learn more about blind send


About Blind Copy

Blind copy allows you to send a copy of a message to a recipient without any other recipient knowing. The blind copy recipient's name and e-mail address do not appear anywhere in the heading or body of the message.

For example, suppose that Sam Clark sent a message to Sue Jones to tell her that he was approving the latest marketing project. Because Sam wants his manager Tina Smith to receive a copy of the message, but does not want Sue to know that Tina received a copy, he will use blind copy.

To do this, he would compose a message and include Sue's e-mail address in the To field. He would then include Tina Smith's e-mail address in the Blind Copy field.

When Tina received the message, she would see Sue's e-mail address but not her own; hence she would realize that this was a blind copy of Sam's message to Sue. Additionally, Sue would not be aware that Sam had sent Tina a copy of the message.


About Blind Send™

Blind send helps you personalize multiple copies of a message. Each recipient's name or address appears by itself in the To field.

For example, suppose Sam Clark wanted to send the same message to John Scott and Sue Jones, but he wanted each of them to think that they were the only one receiving the message. To do this, he would enter the addresses for John and Sue in the To field, then select the Blind Send check box.

When John and Sue received their messages, they would see only their respective addresses in the To field; that is, John would see his address, and Sue would see hers. Neither would be aware that the message was sent to others.

If most of your e-mail is mass mailings, you can choose to automatically use the blind send feature on all outgoing mail. To do this, open Account Properties and choose the Outgoing Mail tab.

Note

You cannot use the Copy and Blind Copy fields if you select the Blind Send check box. You should move addresses in those fields to the To field before using the blind send feature.


Compose View

Compose view is the screen you will use to compose a message.


Modifying Compose Options

You can change how Calypso carries out the Compose function if you wish. To do so:

1. 	Open Mailbox Properties.

2. 	Click the Compose tab.

3. 	Select the options as desired. For more information about an option, use 'What's This?' Help [image].

4.	Click OK.


Replying to a Message

When you receive a message, you can send a response by clicking Reply or Reply to All in the toolbar. Reply sends your response back to the person who sent you the message. Reply to All sends your response to everyone who appeared in the From, To, and Copy fields of the original message.

To reply to a message:

2. 	Click the Reply icon [image] in the toolbar.

– or –

From the Messages menu in Mailbox view, click Reply.

– or –

From the File menu in Compose view, click Reply.

– or –

Right-click the message in the summary list, then click Reply.

2.	Make sure that the account listed in the From field is the one from which you want to send the message. If not, click the down arrow [image] in the From field to select the correct account.

3.	Supply address for the To, Copy and Blind Copy fields as needed.

4.	Type your reply in the message body area.

5.	Click the Send icon [image] on the toolbar.

– or –

From the File menu, click Send.

Note

To send a reply to the sender plus all other recipients of the original message, use Reply to All. The icons for Reply and Reply to All are very similar, so take care when making your choice.

If you are working in Offline mode, outgoing mail will be stored in the Pending folder until you switch to Online mode.

 Learn more about replying

 Learn more about including text from a received message


About Replying

When you reply to a message, Calypso opens a reply dialog box and fills in the To and Subject fields. You can modify the information in these fields and add information to the Copy and Blind Copy fields.

By default, the text of the original message appears at the top of the reply dialog box under a partition line. Each line of original text is marked with a ">" sign. A short header announcing the date, time, and sender of the original message precedes the original text.

You can change the default by clearing the option in the Compose tab located in Mailbox Properties. To do this, open Mailbox Properties, then click the Compose tab. Click the Automatically add original message to reply check box to clear it.


By default, the text of the original message appears at the top of the message body area underneath a partition line. Each line of original text is marked with a ">". A short header identifying the date, time, and sender of the original message precedes the original text.

You can change the default by modifying the Compose tab in Mailbox Properties.


Forwarding a Message

You can forward received mail to other recipients. When you forward a message, you are simply passing it on to someone else. To forward a message:

1.	Click the Forward icon [image].

– or –

Click Forward from the File menu.

– or –

Right-click the message in the summary list, then click Forward.

2.	Make sure that the account listed in the From field is the one from which you want to send the message. If not, click the down arrow [image] in the From field to select the correct account.

3.	Supply address for the To, Copy and Blind Copy fields as needed.

4.	Type any comments in the body of the forwarded message.

5.	Click the Send icon [image] on the toolbar.

– or –

From the File menu, click Send.

Hint

Click [image] to open the address book.

Note

If you are working in Offline mode, outgoing mail will be stored in the Pending folder until you switch to Online mode.


Redirecting a Message

Redirecting a message is similar to forwarding it. When you redirect a message, Calypso automatically inserts the text of the original message into the body of the new message. Unlike forwarding, the address of the original sender remains in the From and Reply-to fields and the words "Redirected by: <Your Name>" are inserted at the start of the message body.

To redirect a message:

1.	Click the Redirect icon [image].

– or –

From the File menu, click Redirect.

– or –

Right-click the message in the summary list, then click Redirect.

2.	Make sure that the account listed in the From field is the one from which you want to send the message. If not, click the down arrow [image] in the From field to select the correct account.

3.	Type the recipient's address in the To, Copy, or Blind Copy fields.

– or –

Open the address book and move the recipients to the To, Copy, or Blind Copy fields.

4.	Type any comments into the body of the redirected message.

5.	Click the Send icon [image] on the toolbar.

– or –

From the File menu, click Send.

Note

If you are working in Offline mode, outgoing mail will be stored in the Pending folder until you switch to Online mode.


Duplicating a Message

If you receive a message and would like to use some or all of the text in a new message, click the Duplicate icon [image].

Duplicate is the same as Compose except that the text of an existing message is copied into the text area of the new message without being marked with a ">". Also, there is no header identifying the date, time, and sender of the original message. You can then change the message as needed and send it out as you would an ordinary message.

To use Duplicate:

1.	In the summary list, double-click the message you would like to duplicate. If you are already in Message view, skip to step 2.

2.	Click the Duplicate icon [image].

– or –

From the File menu, click Duplicate.

3.	Change the message as desired.

4.	Click the Send icon [image] on the toolbar.

– or –

From the File menu, click Send.


Selecting a Default Account

Calypso gives you control over which account sends your e-mail. For example, you can decide to have one particular account send all of your mail, or you can select an account each time you send a message.

More:

To Select a Default Account


To Select a Default Account

1.	Open Mailbox Properties.

2.	Click the Compose tab.

3.	In the Outgoing Mail Account section, choose an option. For more information about an option, use 'What's This?' Help [image].

4.	If you want to have a default account send each message, click the down arrow [image] to see a list of available accounts. Click an account to select it.

5.	Click OK.


Attaching Files

Attachments are files that accompany a message. The recipient will not see the contents of these files within the message body. Use an attachment when there is too much information to be written in the e-mail message body or when the data is not readable text.

More:

To Attach a File


To Attach a File

To add an attachment to a message you are going to send:

1.	Open the message in Compose view.

2.	Click the Add Attachment icon [image] on the toolbar.

– or –

From the Options menu, click Attachment, then Add.

3.	Select the encoding method you want to use for this attachment. By default, Calypso uses Base64 in conjunction with MIME (Multipurpose Internet Mail Extensions).

4.	In the File Name field, type the full path of the file to be attached.

– or –

Browse your directory structure until you find the file.

5.	Click OK.

If want to attach more than one file, repeat steps 2-5.

Another way to attach files is to simply open Windows Explorer, click and hold the file you want to attach, then drag the file onto the Compose view and release the mouse button.

 Learn more about encoding


About Encoding

When you send an e-mail attachment, it gets modified (encoded) to ensure smooth travel over the network. When the attachment gets to its destination, the modified pieces must be reconverted (decoded) before the attachment can be read by the recipient.

Encode Type

UUEncode	Encodes the attachment using the UUEncode technique.
Base64	Encodes the attachment using the Base64 technique. This is the default encoding method and should be adequate for most attachments. Because Base64 must be used in conjunction with MIME, this option will be disabled if Use MIME is not selected in the Attachments tab.
BinHex	Encodes the attachment using the BinHex technique.
By default, Calypso encodes attachments using MIME with Base64. This default should be adequate for most attachments. However, since not all e-mail software programs are MIME-compliant, there is a chance that some recipients will not be able to read attachments encoded using the default. If your recipients are not able to read attachments encoded with MIME/Base64, try another encoding method.

You may want to use MIME with all three of these encoding techniques because if your recipients do have MIME, they will be able to read the MIME headers along with the body of the attachment.


Check Spelling

With Calypso's spell check, you can easily check for misspellings and typographical errors in outgoing messages. By default, Calypso uses a built-in dictionary (american.vtd ) to check spelling. Calypso also provides a custom dictionary called "calypso.dic" that features specialized words not found in american.vtd, such as technical words and abbreviations. You can also add dictionaries that are specific to your interests.

More:

To Check Spelling in a Message

To Check Spelling in a Message Header

Automatically Checking Spelling

Modifying Spell Check

Creating a Custom Dictionary

Add a Custom Dictionary

Remove a Custom Dictionary


To Check Spelling in a Message

1.	In Compose view, place the cursor in the message body.

2.	Click the Spell Check icon [image] on the toolbar.

– or –

From the Edit menu, click Spell Check.

Note

Spell check will not be available unless there is text in the message body. Your cursor must be in the message body for Calypso to spell check that portion of the message.

3.	If Calypso finds no misspellings, it displays a "Spell check complete" message.

4.	If Calypso finds misspellings, it displays the Spell Check dialog box. For each word displayed in the Not Found field of the Spell Check dialog box, click Ignore, Ignore All, Change, Change All or, if applicable, Suggest, Add To, or Properties. For information about each button, click the 'What's This?' Help icon [image].

5.	If the word in the Change To field doesn't suit your needs:

•	Click a word in the Suggestions list to copy the word into the Change To field.

– or –

•	Type a word in the Change To field.

6.	If you are still unsure about the spelling, click Suggest and Calypso will check the spelling of the word you typed.

7.	Click Change or Change All to change the word.

8.	Click Close to return to your message before spell check is complete. Otherwise, click OK at the "Spell check complete" prompt.

Note

You can choose whether Calypso checks spelling in text from a previous message (those paragraphs beginning with a ">" character). See the Spell Check tab in Mailbox Properties for more information.


To Check Spelling in a Message Header

1.	In Compose view, select the text in the heading you want to check.

2.	Click the Spell Check icon [image] on the toolbar.

– or –

From the Edit menu, click Spell Check.

3.	Refer to steps 3–8 in To Check Spelling in a Message for further instructions.


Automatically Checking Spelling

Calypso presents the option of automatically checking the spelling of each message you send out. To activate this function:

1.	Open Account Properties.

2.	In the Outgoing Mail tab, select the check box that says "Always use spell-check before sending mail from Compose view."

3.	Click OK.


Modifying Spell Check

To change how Spell Check looks for misspellings:

1.	Open Mailbox Properties.

2.	Click the Spell Check tab.

3.	Select or clear the check boxes to change how Calypso looks for misspellings.

4.	Click OK to save your changes.

– or –

1.	From the Spell Check dialog box, click Properties.

2.	Select or clear the check boxes to change how Calypso looks for misspellings.

3.	Click OK to save your changes.


Creating a Custom Dictionary

A custom dictionary is an ASCII text file, where each line in the file represents a word. Provided an existing file conforms to this format, you can use it when checking spelling, regardless of the file extension. Following is an excerpt from a file:

Calypso ↵

MCS ↵

Irving ↵

HTML ↵

Multitasking ↵

Note

The "↵" character indicates a return. This symbol will not appear in your file.

Calypso can also use dictionaries with .vtc and .dic extensions.


Add a Custom Dictionary

You can designate that Calypso use a custom dictionary when checking for spelling. A custom dictionary may include words or abbreviations specific to your field which might not be found in a traditional dictionary. To add a custom dictionary to Calypso's spell checker:

1.	Open Mailbox Properties.

2.	Click the Spell Check tab.

3.	Click Add.

4.	In the Open dialog box, type the full path of a new or existing file in the File Name field, or browse your directory structure until you find the file you want to use as a dictionary.

Note

You may need to change the file extension in the File Name field to browse for the file.

5.	Click Open. Calypso displays the dictionary you opened in the Custom Dictionaries list.

6.	Change other spell check properties if desired.

7.	Click OK to save your changes.

Note

You can add words to a custom dictionary directly through a text editor or while checking spelling. While checking spelling, click the Add To button to add the word displayed in the Not Found field to the active dictionary.


Remove a Custom Dictionary

To remove a custom dictionary from Calypso's list:

1.	Open Mailbox Properties.

2.	In the Spell Check tab, click a dictionary in the Custom Dictionaries list.

3.	Click Remove.

To delete the custom dictionary from your disk, proceed as you would with any other text file.

Hint

Calypso stores dictionary files in the \Program Files\Calypso2 directory on the default drive. You can use Windows Explorer to locate the dictionary file you want to delete. To delete the file, first click it, then press DELETE. Click Yes when prompted to confirm the action.


Return Receipt

Use return receipt when you would like a confirmation that your message was received on the intended recipient's server. For example, Sam wants to send an important message to Tina. Sam activates return receipt to provide assurance that the message reached Tina's mail server. The mail server will send Sam a message confirming that the message was successfully delivered.

Receiving a return receipt does not mean that the recipient has read the message. Not getting the return receipt either indicates the message was lost or the recipient's server does not support return receipt.

More:

To Activate Return Receipt


To Activate Return Receipt

1.	In Compose view, select the Return Receipt check box. Selecting the check box means that you will receive a return receipt for this message only.

– or –

1.	Open Account Properties.

2.	In the Outgoing Mail tab, select Request return receipt. Selecting the check box means that you will receive a return receipt for every message that you send from this account.


Sending Mail - Sent Mail Folder
Sent Mail Folder

Calypso places copies of all sent messages in the Sent Mail folder.

Note

You can change where sent mail is stored. To do so, open Account Properties and click the Filter tab.

 Learn more about filters


Sending Mail - Pending Folder
Pending Folder

The Pending folder stores messages that you have composed or modified but have not sent.

To save a message to the Pending folder, click the Save icon [image] or, from the File menu, click Save.

The Pending folder will also store messages that were not sent successfully. A red "X" will appear over the folder.

If you are working in Offline mode, outgoing messages will be stored in a Pending subfolder.

More

Pending Subfolder

Related topic

Failure to Send Message


Sending Mail - Pending Folder - Pending Subfolder
Pending Subfolder

For every account you have in your mailbox, there is a subfolder under the Pending Folder. The subfolder has the same name as an account.

If you set the Incoming Mail tab in Account Properties to send mail the next time Calypso checks for new mail, the Pending subfolder will store messages that are waiting to be sent.

Also, if you are working in Offline mode, the subfolder will store outgoing messages until you switch to Online mode.


Failure to Send Message

If your connection to the mail server fails while you are trying to send a message, the message will be saved in the Pending folder. The Pending folder will have a red "X" over it to indicate that the message was not sent successfully.

Modify the message if needed, then click Send.

Even if no modification is necessary, you must click Send before Calypso will try to resend the message.

If you have set the Incoming Mail tab in Account Properties to send mail when it next connects to the server, the Pending subfolder will store messages that are waiting to be sent. Calypso will try to send the message again the next time it connects to the server.


Incoming Mail

Each Calypso mailbox contains one or more e-mail accounts. When you retrieve mail from the incoming mail server, Calypso places all messages from all accounts into the Received Mail folder, or, if you modified the default received mail folder, into a folder of your choice.

By default, Calypso checks for new mail every five minutes. You can adjust this setting or choose to manually check for mail from the Mailbox Status tab in Mailbox Properties.

A black "!" by a folder indicates that you have unread mail in that folder. An outlined "!" means that you have unread mail in a subfolder.

Quickstart

•	Click on highlighted web addresses and e-mail addresses to connect to that address.

•	Right-click a message in the summary list to see a shortcut menu.

•	Double-click a message in the summary list to read it in Message view.

•	Click a message in the summary list to read it in the preview box.

More

Checking for Mail

Received Mail Notification

Reading a Message

Connecting to Remote Addresses

Receiving Attachments

Sorting Messages

Changing the Default Folder

Printing a Message


Checking for Mail

Calypso gives you several options when checking your mail:

In Mailbox Properties

•	You can automatically check for new mail. Calypso regularly checks for new mail based on a time period that you specify. The default time period is five minutes.

•	You can choose to manually check for new mail. You decide at what time to initiate a check.

In Mailbox View

•	You can temporarily stop the automatic mail check feature by using Pause. To use Pause, right-click the account, then click Pause. Repeat these actions to resume normal operations.

•	You can initiate an immediate check for new mail even though Calypso is set to automatically check for new mail. To do this, click the Check Mail icon [image].

In Account Properties

•	You can choose to retrieve the entire message header and body. If the message is over a certain size, you can choose to retrieve only a specific number of lines.

•	You can choose to retrieve only the message headers. This allows you to browse your messages without downloading them from the server. To retrieve the entire message, right-click the message, then click either Retrieve from Mail Server Now or Mark to Retrieve from Mail Server.


Received Mail Notification

Calypso must be running (either maximized or minimized) before it can notify you of received mail. When mail arrives, the Calypso icon in the Windows taskbar turns white and, depending on options selected, may play an audible sound or display a notice.

To choose how you want to be notified of new mail, use the Incoming Mail tab located in Account Properties.

More:

Choose How You Want to be Notified of New Mail


Choose How You Want to be Notified of New Mail

1.	Open Account Properties.

2.	Click the Incoming Mail tab.

3.	Select the type of received mail notification you want:

Sound a bell	Sound the system bell when new mail arrives.
Play a sound file	Play a sound file when new mail arrives. Click Browse to select a '.wav' sound file.
No sound	Hear nothing when new mail arrives.
Display dialog box when mail arrives	See a notice about new mail.
5.	Select OK to save your changes.


Reading a Message

After you open the Received Mail folder, click a message to read it in the preview box.

Double-click a message to see the full Message view.

See also: Connecting to Remote Addresses.

Hint

In the Window menu, click Toggle View then Maximize Preview to enlarge the preview box. Click Window then Reset View to return the screen to normal Mailbox view.

More:

Opening the Received Mail Folder

Mark Read/Unread


Opening the Received Mail Folder

By default, Calypso places incoming messages into the Received Mail folder. To see your messages, click Received Mail in the mailbox folder list. A list of received messages appears in the summary list. A preview of the message appears in the preview box.

Hint

Use the Toggle View command in the Window menu to adjust the Mailbox view.


Mark Read/Unread

Calypso has several ways to see which messages you have or have not read.

•	The status bar at the bottom of the Mailbox view shows how many items are unread.

•	Folders with unread mail are in bold and have a black "!" next to them.

•	Messages that have not been read are in bold.

The Read and Unread icons ( [image] and [image]) indicate messages that have or have not been read. The Unread icon [image] will still appear even if you read the message in the preview box.

To change the status of a message:

1.	In the summary list, right-click the message then click Mark Read or Mark Unread.

To change the status of all messages in a folder:

1.	In the mailbox folder list, right-click the folder then click Mark All Messages Read or Mark All Messages Unread.


Connecting to Remote Addresses

Calypso automatically finds and highlights URLs and e-mail addresses found in incoming messages.

•	Click the highlighted URL to immediately launch your Web browser and connect to that site.

•	Click the highlighted e-mail address to open Compose view and have Calypso place the address in the To field.


Receiving Attachments

Attachments are files that accompany a message. You will not see the contents of these files within the message body. People use an attachment when there is too much information to be written in the e-mail message body or when the data is not readable text.

Calypso reads the file extension of the attachment and automatically starts the appropriate program so that you can view the attachment. If Calypso does not recognize the file extension, it prompts you to select a program with which to view the attachment.

To view an attachment, double-click the message in the summary list to open it in Message view. Double-click the attachment icon on the right side of the screen to see the attachment. Right-click the attachment icon to see a shortcut menu.

Note

If you receive a message larger than 50 kilobytes (50K), Calypso converts the message to an attachment called message.txt. You can view the message just as you would any normal attachment. Save the message to your hard disk by clicking Save As from the File menu.

More:

Viewing an Attachment

Saving an Attachment

Deleting an Attachment


Viewing an Attachment

1.	Double click the message to open it in Message view.

2.	Double-click the Attachment icon on the right side of your screen.

– or –

Right-click the Attachment icon then click View.

– or –

Click the Attachment icon then, from the Options menu, click Attachment, then View.

The attachment appears in the appropriate viewer determined by the file extension.


Saving an Attachment

1.	Double-click the message to open it in Message view.

2.	Right-click the Attachment icon, then click Save As.

– or –

Click the Attachment icon, then, from the Options menu, click Attachment, then Save As.

3.	Type the name of the file in the File name field, then click Save.

Note

You can specify a default file path for the Save As command. To do so, open Mailbox Properties and click the Attachments tab.


Deleting an Attachment

1.	Double-click the message to open it in Message view.

2.	Right-click the Attachment icon on the right side of your screen, then click Delete.

– or –

Click the Attachment icon, then, from the Options menu, click Attachments, then Delete.

3.	Click OK to delete the attachment.


Message Search

When trying to find a particular message, you can search the message header and body for specific text, search for messages with a particular status such as unread or with attachments, or see all messages regardless of location or status.

To display all messages in a mailbox or folder, leave the Search text field empty and select Show all messages.

More:

Searching for a Message in an Active Folder

Searching for a Message in All Folders

Grouping Messages


Searching for a Message in an Active Folder

1.	Click a folder then in the Messages menu, click Search in selected folder.

– or –

In the mailbox folder list, right-click a folder then click Search in this folder.

2.	Type a word or phrase you want to search for in the Search text field.

3.	Select whether you want to search for the word or phrase in the message header, body, or both.

4.	Select the Look in subfolders check box if you want Calypso to search for the message in its subfolders.

5.	Select the Match case check box if you want capitals and lower case letters in the message to match those in the Search text box.

6.	Select the Match Whole Word Only check box to search for occurrences that are whole words, and not part of a larger word.

7.	Select any options in the Status area. Use 'What's This?' Help [image] to learn more about individual options.

8.	Click Search.

Calypso displays the matching messages in the Search Results folder.


Searching for a Message in All Folders

To find a message in any folder:

1.	In the Messages menu, click Search all folders.

– or –

Right-click the mailbox [image] then click Search all folders.

2.	Type a word or phrase you want to search for in the Search text field.

3.	Select whether you want to search for the word or phrase in the message header, body, or both.

4.	Select the Search Wastebasket check box if you want Calypso to search for the message in the Wastebasket.

5.	Select the Match case check box if you want capitals and lower case letters in the message to match those in the Search text box.

6.	Select the Match Whole Word Only check box to search for occurrences that are whole words, and not part of a larger word.

7.	Select any options in the Status area. Use 'What's This?' Help [image] to learn more about individual options.

8.	Click Search.

Calypso displays the matching messages in the Search Results folder.


Grouping Messages

To see all messages within a mailbox or a folder and its subfolders:

1.	In the Messages menu, click Search all folders.

– or –

Right-click the mailbox [image] then click Search all folders.

– or –

Click a folder then in the Messages menu, click Search in selected folder.

– or –

In the mailbox folder list, right-click a folder then click Search in this folder.

2.	Select the Show all messages check box.

3.	Select the Search Wastebasket check box if you want Calypso to include messages in the Wastebasket.

– or –

Select the Look in subfolders check box if you want Calypso to include messages in its subfolders.

4.	Click Search.

Calypso displays the messages in the Search Results folder.


Sorting Messages

You can sort messages in the summary list according to any of the column headings. Click the column heading to sort the messages.

When you click a column heading, an up arrow ( · ) or down arrow ( · ) appears on that heading. This indicates two things:

•	The message list is sorted on this column.

•	Messages are sorted in ascending ( · ) or descending ( · ) order.

Click a column heading more than once to toggle between ascending and descending order.

Note

Date and Time are sorted together.

You can resize a column by clicking a column divider and dragging it to a new position (left or right). To resize a column automatically, double-click the right column divider of the appropriate column.


Changing the Default Folder

You can change the default folder for received mail by changing the settings in the Filter tab in Account Properties.

More:

To Change the Default Folder


To Change the Default Folder

1.	Open Account Properties.

2.	Click the Filter tab.

3.	In the Receive Mail Folder field, click the Folder icon [image] to see a list of available folders.

4.	Click OK to save your changes.

Note

To automatically manage your messages, create a Filter Definition in the Filter tab.


Printing a Message

Calypso can easily print messages that you have received. There are several ways you can print a message.

More:

Printing Messages


Printing Messages

Click a message in the summary list, then click the Print icon [image].

– or –

Click a message in the summary list. Click the Mailbox menu, then click Print.

– or –

In Message view, click the Print icon [image].

– or –

In Message view, click File, then Print.

– or –

Right-click a message in the summary list, then click Print.

Calypso displays the Print dialog box where you can select the appropriate printer and set other printer properties.

For a complete explanation of items in the Print dialog box and the Print Setup dialog box, use the 'What's This?' Help icon [image] while in the dialog box.


Deleting Messages

Deleting messages helps clear your mailbox and your mail server of unneeded messages.

When you delete a message you must be aware of the implications related to the Internet mail server and Calypso. There are two things to consider:

•	Is the message still on the Internet mail server?

•	Will the deleted message be moved to the Wastebasket folder?

More

Deleting a Message Locally

Wastebasket Folder

 Learn more about deleting mail


Deleting a Message from the Computer

1. 	In the summary list, click the message you want to delete.

2. 	Click the Delete icon [image] on the toolbar.

– or –

Choose Delete from the Edit menu.

– or –

Right-click the message then click Delete.

If you are not in Mailbox view, you can still click the Delete icon [image] on the toolbar, or choose Delete from the Edit menu.

See also Deleting a Message Locally.

Hint

You can delete multiple messages simultaneously. To delete selected messages throughout the summary list, press CTRL while clicking the messages. To delete a block of messages from the summary list, press SHIFT and the up or down arrow keys.


Deleting a Message from the Mail Server in Mailbox View

If a message has the [image] icon next to it, then the message is still on the mail server.

1. 	Right-click the message in the summary list.

2. 	Click Delete From Mail Server Now to immediately delete the message from the mail server.

– or –

Click Mark to Delete from Mail Server to delete the message the next time Calypso connects to the mail server. The Server icon [image] changes to gray [image] to indicate that the message is scheduled to be deleted.

– or –

1.	Click the message in the summary list.

2.	From the Messages menu, click Delete From Mail Server Now to immediately delete the message from the mail server.

– or –

From the Messages menu, click Mark to Delete from Mail Server to delete the message the next time Calypso connects to the mail server. The Server icon [image] changes to gray [image] to indicate that the message is scheduled to be deleted.

– or –

To mark all messages in a folder for deletion from the mail server:

1.	In the mailbox folder list, right-click the folder then click Mark All Messages To Delete From Mail Server.

The messages will be deleted the next time Calypso connects to the mail server.

Note

By default, Calypso does not delete messages from the server when they are downloaded to a folder. This means that they can accumulate on the mail server. It is advisable to delete excess messages from the server on a regular basis.


Deleting a Message from the Mail Server in Message View

•	Select the Mark to delete from mail server check box in the message header. The message will be deleted the next time Calypso connects to the mail server. The Server icon [image] changes to gray [image] to indicate that the message is scheduled to be deleted.

– or –

•	From the Options menu, click Mark to delete from mail server. The message will be deleted the next time Calypso connects to the mail server. This delete operation does not affect the message on your computer. The Server icon [image] changes to gray [image] to indicate that the message is scheduled to be deleted.


Automatically Deleting Messages from the Mail Server

You can decide what happens to the message on the mail server when it is copied to your computer.

1. 	Open Account Properties.

2. 	Click Incoming Mail tab.

3. 	Under Mail Storage you can select:

•	Leave the message on the mail server when it is copied to your computer. By default, this option is selected. The message will remain on the server until you remove it.

•	Delete the message from the mail server when it is copied to your computer. This option automatically removes the message from the server when it is copied to your computer.

4. 	Click OK to save your changes.

Related topic

Modifying Wastebasket Properties


Deleting a Message Locally

If you use more than one computer to access your Calypso mailbox, you may want to delete some messages locally (that is, from your computer), but not from the server. Deleting messages locally can help reduce the amount of mail in a received mail folder while still retaining the message for later reference.

When the message is deleted locally, the message body is deleted from your computer while the message header is moved to a Wastebasket subfolder. The original message remains on the mail server.

For every account in your mailbox, there is a Wastebasket subfolder with the same name. The message header will be moved to the subfolder corresponding to the account from which it was deleted. You cannot delete the message from the subfolder until you delete it from the mail server.

From the Wastebasket subfolder, you can either retrieve the entire message and read it or delete it from the server.

More:

To Delete a Message Locally

To Permanently Delete a Message After It Has Been Deleted Locally

To Retrieve a Message That Has Been Deleted Locally


Deleting messages locally can help reduce the amount of mail in a received mail folder while still retaining the message on the mail server for later reference.

When the message is deleted locally, the message body is deleted from your computer while the message header is moved to a Wastebasket subfolder. The original message remains on the mail server.


To Delete a Message Locally

1.	Click the message in the summary list.

2.	From the Messages menu, click Delete Local Only.

– or –

•	Right-click the message in the summary list, then click Delete Local Only.


To Permanently Delete a Message After It Has Been Deleted Locally

1.	In the mailbox folder list, click Wastebasket.

2.	Click the subfolder containing the message you want to delete from the mail server.

3.	In the summary list, click the message you want to delete from the mail server.

4.	From the Messages menu, click Delete from Mail Server Now or Mark to Delete from Mail Server.

– or –

Right-click the message, then click Delete from Mail Server Now or Mark to Delete from Mail Server.

5.	You may be prompted to confirm the action. Click Yes.

Note

When you select Delete from Mail Server Now, Calypso will immediately connect to the mail server and delete the message.

When you select Mark to Delete from Mail Server, Calypso will delete the message the next time it connects to the mail server.


To Retrieve a Message That Has Been Deleted Locally

1.	In the mailbox folder list, click Wastebasket.

2.	Click the subfolder containing the message you want to delete from the mail server.

3.	In the summary list, right-click the message you want to retrieve from the mail server, then click either Retrieve from Mail Server Now or Mark to Retrieve from Mail Server.

The message will be retrieved and placed in your received mail folder.

Note

When you select Retrieve from Mail Server Now, Calypso will immediately connect to the mail server and retrieve the message.

When you select Mark to Retrieve from Mail Server, Calypso will retrieve the message the next time it connects to the mail server.


Deleting Mail - Wastebasket Folder
Wastebasket Folder

By default, Calypso moves all deleted messages to the Wastebasket folder where they remain until you empty the Wastebasket. You should periodically empty the Wastebasket to delete old messages permanently.

Click the Empty Wastebasket icon [image] in the toolbar to permanently delete the messages in Wastebasket.

The Wastebasket folder has a set of subfolders. Each subfolder corresponds to one of your accounts. When you delete a message locally, the message header is moved to the appropriate Wastebasket subfolder. You can either retrieve the message from the subfolder and read it, or delete the message from the mail server.

Messages in the subfolders will not be deleted when you empty the Wastebasket. You must delete the message from the mail server to remove it from the subfolder.

More:

Emptying the Wastebasket

Modifying Wastebasket Properties


Emptying the Wastebasket

Until you empty the Wastebasket, a deleted message will still reside on your computer. To delete all messages from your computer:

1.	Click the Empty Wastebasket icon [image] in the toolbar.

– or –

In the Mailbox menu, click Empty Wastebasket.

– or –

Right-click the Wastebasket folder, then click Empty.

2.	Calypso prompts you to confirm the action. Click OK.\

Note

Emptying the Wastebasket will not remove messages in the Wastebasket subfolders. See Wastebasket Folder for more information.


Modifying Wastebasket Properties

In addition to selecting how you want the message handled at the server when it is copied to your computer, you will need to select what happens to the local version of the message when it is deleted from your computer.

1. 	Open Mailbox Properties.

2. 	From the Wastebasket tab, select either:

•	Move message to the Wastebasket folder when it is deleted. With this option, a deleted message will move to the Wastebasket folder.

⇒	Select the Empty Wastebasket. . . check box if you want Calypso to automatically empty the Wastebasket when you exit the program. When you empty the Wastebasket, all messages in the Wastebasket will be deleted from the mail server.

⇒	Select the Mark message. . . check box if you want Calypso to delete the message from the mail server the next time it connects to the mail server. In other words, when you delete a message from a folder, Calypso will mark that message to be deleted from the mail server as well.

•	Delete messages from the mail server and do not move the message to the Wastebasket folder when it is deleted. This option will remove the message permanently when you delete it. Select the check box if you want Calypso to confirm that you want to delete the message.

3. 	Click OK to save your changes.

Note

These options do not affect messages deleted locally.

 Learn more about deleting mail


About Deleting Mail

When you check mail, by default Calypso downloads the entire message (header and body) to your Received Mail folder and keeps a copy of the message on the mail server.

The message will stay on the server until you remove it. See Deleting a Message from the Mail Server in Mailbox View, Deleting a Message from the Mail Server in Message View, and Automatically Deleting Messages from the Mail Server.

When you delete a message from a folder, by default Calypso moves the message to the Wastebasket. The message remains in the Wastebasket until you manually delete it. See Emptying the Wastebasket.

You can change these defaults through the properties in the Incoming Mail and Wastebasket tabs, but you should be aware of the consequences of changing the defaults.

Table 1 shows what happens to a deleted message when properties other than the defaults are set in the Incoming Mail and Wastebasket tabs.


Table 1. How Wastebasket and Incoming Mail Properties Affect Deleted Messages

The headings across the top of the table are options in the Incoming Mail tab located in Account Properties.

The headings on the left side of the table are options in the Wastebasket tab located in Mailbox Properties.


Address Book - Address Book
Address Book

The address book supplies addresses for messages you intend to send. Calypso provides an address book where you can store e-mail addresses, phone numbers, conventional mail addresses, and other information. You can also import addresses from other e-mail programs.

The Address Book folder contains subfolders which help you manage your addresses. All three subfolders give you an easy way to mail a message to several people at the same time, but there are important differences between them.

Bulk Mail	Addresses are stored as an ASCII text file.  Click here for more information about Bulk Mail.
Groups	Similar to Bulk Mail except that the addresses are stored in the Calypso program. Click here for more information about groups.
Mail Template	Different from the others because you place addresses into more than one field. Click here for more information about mail templates.
Quickstart

•	In the mailbox folder list, double-click Address Book to see its subfolders.

•	In the mailbox folder list, click Address Book to display every individual address entry in the summary list.

•	In the mailbox folder list, click Bulk Mail to display each bulk mail entry in the summary list.

•	In the mailbox folder list, click Mail Template to display each mail template entry in the summary list.

•	In the mailbox folder list, click a group to display its addresses in the summary list. To create a group, right-click Address Book.

•	In the mailbox folder list, right-click Address Book or a subfolder to see a shortcut menu.

•	In the summary list, right-click to see a shortcut menu.

•	In Compose view, click the Address Book icon [image] to select address entries for a message.

•	In Compose view, right-click in the To, Copy, or Blind Copy field to see your Favorites list.

•	To find an address entry quickly, type the first letter or two. The first matching entry appears highlighted. You must activate the summary list for this feature to work. To activate the summary list, click any address entry in the summary list.

•	To print your address book, select the addresses in the summary list. From the Mailbox menu click Address Book, then Print.

More

Address Book

Bulk Mail

Mail Templates

Groups

Modifying an Address Book

Importing an External Address Book

Exporting Your Address Book


Opening the Address Book Folder

In the mailbox folder list, double-click Address Book to see a list of address book subfolders.

Click Address Book or a subfolder to display its contents in the summary list.


Selecting Addresses for an Outgoing Message

Use an address in the To, Copy, or Blind Copy fields of the message. Right-click in those fields to see your Favorites list.

From Compose View

1.	Click the Address Book icon [image].

– or –

Click Address Book in the File menu.

2.	From the address book folder list, click Address Book, Bulk Mail, Mail Templates, or a group.

3.	In the summary list, click an entry, then click To, Copy, or Blind Copy to place the entry in the appropriate field.

Hint

To find an address entry quickly, type the first letter or two. The first matching entry appears highlighted.

Note

Bulk Mail, and Mail Templates can only be placed in the To field.

If you clicked Mail Template, click Apply to copy the template's entries to the appropriate fields.

4.	Repeat step 3 as needed.

5.	Click OK. Calypso places the addresses in the corresponding fields in Compose view.

From Mailbox View

1.	In the mailbox folder list, double-click Address Book to see all available address entries and to display the Address Book subfolders.

2.	In the summary list, click an address entry, a bulk mail entry, or a mail template to select it.

Note

You cannot select a group, but you can select group members listed in the summary list.

3.	Click the Compose icon [image]. Compose view appears with the selected entries placed in the To field.

– or –

In the Messages menu, click Compose Message. Compose view appears with the selected entries placed in the To field.

Note

You can select more than one entry at a time. To select multiple entries, press and hold the CTRL key while clicking the entries. To select a block of entries, click the first entry, then press and hold the SHIFT key while clicking the last entry in the block.

If you are typing your addresses into the To field, separate each address or alias with a comma. For example:

Betty, Bob, Tina, john@work.com, sue@home.net


Address Entry

Every individual address in your address book (excluding those in bulk mail address files) is listed in the Address Book folder. Use these addresses by themselves or combine them into templates and groups.

Quickstart

•	Right-click Address Book in the mailbox folder list to create a new address entry.

•	To add an address to the address book from a message you received, click the Add Address icon [image] in Message view toolbar. If you want to automatically add every incoming sender's address to the address book, you can do so through the Address Book tab in Mailbox Properties.

•	To find an address entry quickly, type the first letter or two. The first matching entry appears highlighted. You must activate the summary list for this feature to work. To activate the summary list, click any address entry in the summary list.

•	To print your address book, select the address entries. From the Mailbox menu click Address Book, then Print.

More:

Creating an Address Entry

Modifying an Address Entry

Favorites List

Deleting an Address Entry

Printing the Address Book


Creating an Address Entry

1.	In the mailbox folder list, right-click Address Book, then click New Address.

– or –

In the Mailbox menu, click Address Book, then click New Address.

2.	The New Address dialog box appears.

3.	Type the entry's alias in the Alias field.

4.	Type the entry's e-mail address in the E-mail Address field.

5.	Optionally fill in the other fields.

6.	Select the Add to Favorites List check box if the entry will be frequently used.

7.	Click Save, then either edit the current information or click Duplicate, New, or Close.

8.	If you choose to edit the information, repeat steps 3–7.

9.	If you click Duplicate, the Alias, E-mail Address, and Name fields will clear. Information in all other fields will remain. Type the new alias, e-mail address, and other information in the appropriate field, then click Save.

10.	If you click New, all the fields will clear. Repeat steps 3–7.

11.	If you click Close, you will quit the New Address panel.

Note

In Compose view, right-click the To, Copy, or Blind Copy fields to open the Favorites list.


Modifying an Address Entry

To change an entry:

1.	In the mailbox folder list, click Address Book.

2.	In the summary list, double-click the address entry you want to change.

– or –

In the summary list, right-click the address entry you want to change, then click Properties.

3.	Change the fields as needed.

4.	Click Save.

5.	Either edit the current information, click Next or Previous to change other address entries, or click Duplicate, New, or Close.

6.	If you choose to edit the information, repeat steps 4 and 5.

7.	If you click Duplicate, the Alias, E-mail Address and Name fields will clear. Information in all other fields will remain. Type the new alias, e-mail address and name in the appropriate field, then click Save.

8.	If you click New, all the fields will clear. Type the new address, then click Save.

9.	If you click Close before you save your changes, Calypso prompts you to save your changes. Click No if you do not want the address entry altered.

If you click Close after you save your changes, you will return to Mailbox view.


Address Book - Address Entry - Favorites List
Favorites List

The Favorites list allows you quick access to frequently used addresses. In Compose view, right-click the To, Copy, or Blind Copy fields to open the Favorites list.

To add or delete an address to the Favorites list:

1.	In the mailbox folder list, click Address Book.

2.	In the summary list, right-click the entry you want to include or remove from the Favorites list.

3.	Click Favorites to toggle between adding and removing an address from the list. If an address is in the Favorites list, a blue star [image] will appear next to the name.

– or –

1.	In the mailbox folder list, click Address Book.

2.	In the summary list, click the entry you want to include or remove from the Favorites list.

3.	In the Mailbox menu, click Address Book, then Favorites to toggle between adding and removing an address from the list. If an address is in the Favorites list, a blue star [image] will appear next to the name.


Deleting an Address Entry

1.	In the mailbox folder list, click Address Book.

2.	In the summary list, right-click the address entry you want to delete, then click Delete.

– or –

In the summary list, click the address entry you want to delete, then click the Delete icon [image].

– or –

In the summary list, click the address entry you want to delete, then click Delete from the Edit menu.

3.	Calypso prompts you to confirm the action. Click Yes.

– or –

1.	Double-click the entry in the summary list. The entry appears.

2.	Click Delete.

3.	Calypso prompts you to confirm the action. Click Yes.

Note

You can delete more than one address in the summary list at a time. To delete several addresses, press and hold the CTRL key while clicking the addresses. Next, click Delete.

To delete a block of addresses, click the first address you want to delete, press and hold the SHIFT key, then click on the last address in the block. Click Delete.


Printing the Address Book

You can print all addresses in your address book or print selected addresses.

1.	In the mailbox folder list, double-click Address Book to see a list of every address in your address book or click an Address Book subfolder to see its contents in the summary list.

2.	In the summary list, select the addresses you want to print.

Hint

Select an address then press CTRL + A to select every address in the summary list.

3.	Right-click the selected addresses then click Print.

– or –

From the Mailbox menu, click Address Book, then Print.


Address Book - Bulk Mail
Bulk Mail

Bulk mail gives you an easy way to mail a message to several people at the same time. Addresses for a bulk mail file are stored as an ASCII text file on your computer. You use other Windows applications to modify or read this file.(See also Groups.)

When you create this file, type only e-mail addresses separated by a delimiter. Calypso bulk mail supports two kinds of delimiters: commas and return key.

In a comma-delimited format, each e-mail address is separated by a comma. For example:

sam@net.net, tina@work.com, betty@univ.edu, bob@work.com

In a return key-delimited format, each line of the file contains only one e-mail address. Press ENTER after each address. For example:

sam@net.net <

tina@work.com <

betty@univ.edu <

bob@work.com <

Note

A "<" indicates a return. This character will not appear in your file.

A comma-delimited file used in bulk mail is not the same as a comma delimited file used when importing an address book.

See also Exporting Your Address Book.

Quickstart

•	Right-click Bulk Mail in the mailbox folder list to specify a new bulk mail entry.

More:

Creating a Bulk Mail Entry

Modifying a Bulk Mail Entry

Delete a Bulk Mail Entry


Creating a Bulk Mail Entry

1.	After you have created your ASCII address file, double-click Address Book in the mailbox folder list to see the Bulk Mail subfolder. See Bulk Mail for more information about ASCII address files.

2.	Right-click Bulk Mail, then click New Bulk Mail.

– or –

In the Mailbox menu, click Address Book, then New Bulk Mail.

3.	The New Bulk Mail dialog box appears.

4.	Type the name of the bulk mail in the Bulk Mail Name field. This name is for your reference and identifies the bulk mail.

5.	Type the path and file name in the Path field or click Browse to search the directory for the file.

6.	Select the Add to Favorites List if it will be a frequently used set of addresses. The Favorites list provides a quick way to access frequently used addresses.

7.	Select the Always Blind Send check box if you always want to use the blind send feature when mailing a message to these addresses.

8.	Click Save, then New or Close.

9.	If you click New, the Bulk Mail Name and Path fields will clear. Repeat steps 4–8.

10.	If you click Close, you will quit the New Bulk Mail dialog box.

 Learn more about bulk mail files


About Comma-delimited Format

A delimiter is a character that marks the beginning or end of a unit of data. Comma-delimited format simply means that units of data are separated by commas. You might use a comma-delimited format when you are importing address books or creating a bulk mail file.

The difference between a comma-delimited file used when importing or exporting address books and a comma-delimited file used with bulk mail is the information required to complete the operation.

The import and export operations require many different pieces of information. The bulk mail operation requires only e-mail addresses. For example:

•	When importing or exporting an address book, you will use commas to separate elements within the address entry.

sam, sam@net.net, Sam Clark, "MCS, Inc.", , , , Dallas, TX, , , (972) 659-1514↵

•	When creating a bulk mail file, you will use commas to separate e-mail addresses.

sam@net.net, tina@work.com, betty@univ.edu, bob@work.com


Modifying a Bulk Mail Entry

You can change the path or the name of a bulk mail entry. To do this:

1.	In the mailbox folder list, double-click Address Book to see the Bulk Mail subfolder.

2.	Click Bulk Mail.

3.	In the summary list, double-click the bulk mail entry you want to change.

– or –

In the summary list, right-click the bulk mail entry you want to change, then click Properties.

4.	The bulk mail dialog box appears.

5.	Change the bulk mail name or change the path and file name.

6.	Click Save, then click Next or Previous to modify other bulk mail entries, or click New or Close.

7.	If you click Next or Previous, repeat steps 5 and 6.

8.	If you click New, the Bulk Mail Name and Path fields will clear. Create a new bulk mail entry, then click Save.

9.	If you click Close, you will quit the <Bulk Mail Name> dialog box.


Delete a Bulk Mail Entry

1.	In the mailbox folder list, double-click Address Book to see the Bulk Mail subfolder.

2.	Click Bulk Mail.

3.	In the summary list, right-click the bulk mail entry you wish to delete.

4.	Click Delete. Calypso prompts you to confirm the action.

5.	Click Yes.

– or –

1.	In the summary list, double-click the bulk mail entry you wish to delete.

2.	Click Delete. Calypso prompts you to confirm the action.

3.	Click Yes.

– or –

1.	In the summary list, click the bulk mail entry you wish to delete.

2.	Click the Delete icon [image].

– or –

In the Edit menu, click Delete.


Mail Templates

A mail template assists you with routine mailings. A template is unlike either groups or bulk mail files because you can decide to put some people in the To field, others in the Copy field, and still others in the Blind Copy field.

For example, Sam Clark routinely sends a report of this month's sales to Jane in the accounting department. He sends a copy of the report to John the marketing department. Sam could create a mail template with Jane's name in the To field and John's name in the Copy field.

Every time Sam used the template to send a message, the message would be sent to everyone in the To field and copied to everyone in the Copy or Blind Copy fields.

Quickstart

•	Right-click Mail Template in the mailbox folder list to create a new template.

More:

Creating a Mail Template

Modifying a Mail Template

Deleting a Mail Template


Creating a Mail Template

1.	In the mailbox folder list, double-click Address Book to see the Mail Templates subfolder.

2.	Right-click Mail Templates, then click New Mail Template. The New Mail Template dialog box appears.

– or –

In the Mailbox menu, click Address Book, then New Mail Template. The New Mail Template dialog box appears.

3.	In the Template Name field, type a name for the template. This name is for your reference and identifies the template.

4.	In the summary list, click the address you want to add, then click To, Copy, or Blind Copy to copy the address to the appropriate field. Repeat this step as needed.

You must move at least one address to the To field.

5.	From the address book list, click any group you want to add, then click To, Copy, or Blind Copy to place the group into the appropriate field. Repeat this step as needed.

6.	From the address book list, click Bulk Mail to display all bulk mail entries in the summary list. In the summary list, click the bulk mail entry you want to add, then click To, Copy, or Blind Copy to place the entry into the appropriate field. Repeat this step as needed.

7.	The Remove button will remove an unwanted entry from your mail template. To remove the entry, click the entry in the To, Copy, or Blind Copy field, then click Remove.

8.	Select the Add to Favorites List check box if it will be a frequently used mail template. The Favorites list provides a quick way to access frequently used addresses.

9.	Click Save, then click New or Close.

10.	If you click New, the Template Name, To, Copy, and Blind Copy fields will clear. Create a new mail template, then click Save.

11.	If you click Close, you will quit the New Mail Template panel.

Note

You cannot use the Copy and Blind Copy fields if you select the Blind Send check box. If you are using a mail template with addresses in the Copy and Blind Copy fields, you should move addresses in those fields to the To field before using the Blind Send feature.


Modifying a Mail Template

After creating a mail template, you can change the addresses in it.

1.	In the mailbox folder list, double-click Address Book to see the Mail Templates subfolder.

2.	Click Mail Templates.

3.	In the summary list, double-click the template you wish to change.

– or –

In the summary list, right-click the template, then click Properties. The <Mail Template> dialog box appears.

4.	To add an address, click the address in the summary list. Click To, Copy, or Blind Copy to move the address into the appropriate field.

5.	To add a group, click the group in the address book list. Click To, Copy, or Blind Copy to move the group into the appropriate field.

6.	To add a bulk mail entry, click Bulk Mail, then click the entry from the summary list. Click To, Copy, or Blind Copy to move the entry into the appropriate field.

7.	To remove an entry in the To, Copy, or Blind Copy field, click the entry, then click Remove.

8.	Click Save.

9.	Click Next or Previous if you want to change other mail templates, or click New or Close.

10.	If you click Next or Previous, repeat steps 4–8.

11.	If you click New, the Template Name, To, Copy, and Blind Copy fields will clear. Create a new mail template, then click Save.

12.	If you click Close, you will quit the <Mail Template> panel.


Deleting a Mail Template

1.	In the mailbox folder list, double-click Address Book to see the Mail Templates subfolder.

2.	Click Mail Templates.

3.	In the summary list, right-click the template you wish to delete.

4.	Click Delete. Calypso prompts you to confirm the action.

5.	Click Yes.

– or –

1.	In the summary list, double click the template you wish to delete. The template dialog box appears.

2.	Click Delete. Calypso prompts you to confirm the action.

3.	Click Yes.

– or –

1.	In the summary list, click the template you wish to delete.

2.	Click the Delete icon [image].

– or –

In the Edit menu, click Delete.

3.	Calypso prompts you to confirm the action.

4.	Click Yes.

Note

The entries will not be deleted from the Address Book.


Groups

Individual addresses can be combined into groups. Groups are similar to bulk mail files because they are both complete sets of addresses. However, Calypso stores group information. Bulk mail information is stored elsewhere.

Groups include addresses from your address book. For example, Sam may want to create different groups for his job. He could create a group for accounting, a group for marketing, and a group for personnel. The addresses used in these groups are already in his address book. Sam simply copies names from the address book to the group.

Groups can also be used in the Mail Template feature.

Quickstart

•	Right-click Address Book in the mailbox folder list to create a new group.

More:

Creating a Group

Modifying a Group Entry

Deleting a Group


Creating a Group

1.	In the mailbox folder list, right-click Address Book, then click New Group.

– or –

In the Mailbox menu, click Address Book, then New Group.

2.	The New Group dialog box appears.

3.	Type the name of the group in the Group Name field. This name is for your reference only and identifies the group.

4.	Aliases of available entries appear in the Available Members box. Click an entry, then click [image] to add them to the Group Members box. The names will move from the Available Members box.

Repeat this step to add other entries to the group.

5.	Select the Add to Favorites check box if this group will be used frequently.

6.	Select the Always Blind Send check box if you always want to use the Blind Send feature when mailing a message to this group.

7.	After you have created the group, click Save, then click New or Close.

8.	If you click New, the Group Name field and Group Members box will clear. Repeat steps 3–7.

9.	If you click Close, you will quit the New Group panel.


Modifying a Group Entry

To easily add names to a group, use Calypso's drag and drop feature.

1.	In the mailbox folder list, double-click Address Book to see all available address entries and to display the Address Book subfolders.

2.	In the summary list, click a name or group of names to highlight them.

3.	Click and hold the left mouse button, then drag the names to the appropriate group.

4.	Release the mouse button to add the names to the group.

If you need to remove group members or change the group name, follow the instructions below:

1.	In the mailbox folder list, double-click Address Book to see the <Group Name> subfolder.

2.	Right-click the group entry you want to change, then click Properties.

– or –

Double-click the group you want to change.

3.	The <Group Name> dialog box appears.

4.	Change the name of the group in the Group Name field if desired.

5.	Use [image] to add entries to the Group Members box, or use [image] to remove entries from the Group Members box.

6.	After you have changed the group, click Save, then click New or Close.

7.	If you click New, the Group Name and Group Members fields will clear. Create a new group, then click Save.

8.	If you click Close, you will quit the <Group Name> panel.


Deleting a Group

1.	In the mailbox folder list, double-click Address Book.

2.	Right-click the group you want to delete, then click Delete.

– or –

Click the group you want to delete, then click the Delete icon [image].

– or –

Click the group you want to delete, then click Delete in the Edit menu.

3.	Calypso prompts you to confirm the action.

4.	Click Yes.

Note

The group's entries will not be deleted from the Address Book.


Modifying an Address Book

Address Book Properties manage incoming and outgoing addresses.

More:

To Change Address Book Properties


To Change Address Book Properties

1. 	Right-click [image] <Mailbox Name>.

– or –

Click the Mailbox menu.

2. 	Click Properties.

3. 	Click the Address Book tab.

4. 	Select the appropriate box. You can select more than one box. If you need information about a particular option, click the 'What's This?' icon [image].

5. 	Click OK.


Importing an External Address Book

Calypso's import function lets you import an existing address book or address file without retyping the e-mail addresses you use most often. You can import other  Calypso address books or import Eudora, Microsoft Exchange, and Netscape files.

If you are importing addresses from a previous version of Calypso, you will not be able to import bulk mail or mail template entries; however, you can import all individual addresses and groups.

Calypso will update an existing entry in the address book if an imported entry with the same e-mail address contains additional information.

For example, Sam has an address entry with the e-mail address betty@univ.edu containing the following information:

Betty

betty@univ.edu

State University

P.O. Box 757

He imports an address book that contains an entry for betty@univ.edu with the following information:

Betty

betty@univ.edu

Honolulu

Hawaii

(808) 555-5555

Instead of creating a second entry, Calypso will combine the entries into one with the following information:

Betty

betty@univ.edu

State University

P.O. Box 757

Honolulu

Hawaii

(808) 555-5555

If you import an entry with the same alias as an existing entry but with a different e-mail address, Calypso will place a numeral in parentheses after the duplicated alias. For example:

Sam	sam@work.com

Sam (2)	sam@net.net

Sam (3)	sam@univ.edu

Quickstart

•	To import an external address book, click Address Book in the Mailbox menu, then click Import.

More:

Importing Existing Addresses


Importing Existing Addresses

1.	In the Mailbox menu, click Address Book, then Import. This opens the Address Book Import dialog box.

2.	Click the address book format to import.

3.	Click OK.

4.	Depending on your choice, do one of the following:

•	If you chose a Calypso or Eudora file, select the file from the Open dialog box and click Open.

•	If you chose a delimited file, select the file from the Open dialog box and click Open. The Delimited File Import dialog box opens and displays the file name.

To select the delimiter, click the down arrow · , then click the delimiter used for this file. Click OK.

Note

Be sure each element in the imported delimited file corresponds to the order of Calypso's address elements.

•	If you chose a Microsoft Exchange or Netscape file, click the address book you want to import from the address book list. Click OK.

5.	Calypso will import the address file. The Calypso Import Status dialog box shows the addresses as they are copied. Click Close when the import has finished.

 Learn more about how to import address book files

 Learn more about delimited files


About Address Files

How do I Know Which Address Files to Import?

Eudora and Calypso address book files are installed in a default directory upon installation of the program.

Provided you did not specify a directory other than the default during installation, the Eudora address book entries are stored in \Eudora\nndbase.txt.

If you have an earlier version of Calypso, you can import those addresses. Address book entries from version one are stored in \Program Files\Calypso\Calypso.mdb. Any special address books you created in Calypso will be located in the \Program Files\Calypso directory and will have the name ab0.mdb, ab1.mdb, etc.

Address book entries from Calypso version two are stored in \Program Files\Calypso2\Mailbox. Click the mailbox from which you want to import the addresses and click Open.

You can also import comma-delimited, space-delimited, tab-delimited, colon-delimited and semi-colon-delimited files. The location of these files depends on your system setup.


About Delimited Formats

Calypso imports and exports address files in a comma-, colon-, semicolon-, space-, or tab-delimited format.

For imported files, these addresses may be located in a database, or you may have created the file yourself.

When you import a delimited file, each address element in the imported file must correspond to the order of the fields in Calypso's New Address dialog box. The fields for a Calypso address entry are:

•	Alias

•	E-mail address

•	Name

•	Company

•	Address (Line 1)

•	(Line 2)

•	(Line 3)

•	City

•	State

•	Zip Code

•	Country

•	Phone Number

•	Fax Number

•	Comments

In other words, each entry in the file to be imported must have the alias first, the e-mail address second, the person's full name third, etc. If the elements are not in the same order, the fields will show incorrect information. For example, a phone number may appear in the Name field. This can cause problems when you try to use the address to send a message.

After each entry, press ENTER. In the examples below, the symbol "↵" represents ENTER.

Comma-, Colon-, Semicolon-, and Tab-delimited Formats

These formats require that each element in the entry be separated by a delimiter. Calypso ignores spaces after the delimiter; however, spaces within an element are maintained. If an element includes a delimiter as part of that element, the entire element must be enclosed by quotes.

Indicate any skipped elements by including a delimiter for each skipped element. Once you have included all the information, you do not need to add delimiters for any fields that come after, just press ENTER. Examples for each delimited format follow.

Comma-delimited

sam, sam@net.net, Sam Clark, "MCS, Inc.", , , , Dallas, TX, , , (972) 659-1514↵

betty, betty@univ.edu, , State University↵

Note

The comma-delimited format used for importing an address book is not the same as the comma-delimited format used in bulk mail files. Click here for more information about the comma-delimited format.

Colon-delimited,

sam: sam@net.net: Sam Clark: MCS, Inc.: : : : : : : USA: : : Sells that great Calypso program. Call soon!↵

bob: bob@work.com: Bob Smith: : : : : Salt Lake City↵

Semicolon-delimited

sam; sam@net.net; Sam Clark↵

sue; sue@net.net; ; MCS, Inc.↵

Tab-delimited

sam→sam@net.net→Sam Clark→MCS, Inc.→ → → →Dallas↵

jane→jane@work.com→ → → → → →New York↵

Note

A "→" indicates a tab. This symbol will not appear in your file.

Space-delimited Format

Enclose each element in a space-delimited file with quote marks. Space-delimited files cannot have skipped elements.

Space-delimited

"sam" · "sam@net.net" · "Sam Clark" · "MCS, Inc."↵

"joe" · "joe@univ.edu" · "Joe Miller" · "State University" · "P.O. Box 150"
" " · " " · "Chicago" · "Ill."↵

Note

A " · " indicates a space. This symbol will not appear in your file.


Exporting Your Address Book

You can export addresses in your address book to bulk mail files or delimited ASCII files.

For example, export addresses to a bulk mail file if you want to take advantage of Calypso's bulk mail feature.

Export addresses to a delimited ASCII file if you need to use the addresses in other programs such as databases.

More:

To Export Addresses as Bulk Mail Files

To Export Addresses as a Delimited ASCII File


To Export Addresses as Bulk Mail Files

1.	In the mailbox folder list, double-click Address Book to see a list of every address in the address book.

2.	In the summary list, select the addresses you want to export.

3.	From the Mailbox menu, click Address Book.

4.	Click Export, then Bulk Mail File.

5.	Change the directory if needed, then type the name of the bulk mail file you want to create in the File name field.

6.	Click Save.

Refer to Creating a Bulk Mail Entry for further instructions.


To Export Addresses as a Delimited ASCII File

1.	In the mailbox folder list, double-click Address Book to see a list of every address in the address book.

2.	In the summary list, select the addresses you want to export.

3.	From the Mailbox menu, click Address Book.

4.	Click Export, then Delimited ASCII File.

5.	Change the directory if needed, then type the name of the ASCII file you want to create in the File name field.

6.	Click Save.

7.	In the Delimited File Export box, check to see if the file name is correct. If not, type a new name or click the Browse button.

8.	Select a delimiter for the file. Click the down arrow [image] to see a list of delimiters. Click the delimiter to select it. For more information about delimiters, see About Delimited Formats.

9.	Click OK.


Auto-response - Auto-response
Auto-response

Use an auto-response when you are not able to respond to incoming mail but would like the sender to know that you received the message and will acknowledge it later. When an e-mail arrives, Calypso will automatically send an auto-response. For example, use an auto-response when you are on vacation. The message might say:

"Hello, I received your message and wanted to let you know that I am on vacation now, planning to return on March 17. I will respond to your message when I return."

For every account in your mailbox, the Auto-response folder will have a subfolder. The subfolder will have the same name as an account. This subfolder lists who received your auto-response for that account. Click the subfolder to display the list in the summary list.

Quickstart

•	Right-click Auto-response in the mailbox folder list to compose a new auto-response.

Note

Leave your computer running so that Calypso can receive incoming messages and send an auto-response. Calypso will send only one auto-response to an e-mail address, regardless of how many messages you receive from that address.

Sign off from any e-mail lists you subscribe to so that Calypso will not send an auto-response message to members of the list.

More

Auto-response Subfolder

Resetting Auto-response


Opening the Auto-response Folder

In the mailbox folder list, click the Auto-response folder. Auto-responses that you have created appear in the summary list.

For every account you have in a mailbox, there will be a corresponding subfolder in the Auto-response folder. If you have activated an auto-response for an account, the Auto-response subfolder records who received that auto-response. To see the record, click on the subfolder. The record appears in the summary list.

Note

When you reset or change an auto-response, Calypso deletes the list of names in the Auto-response subfolder.


Composing an Auto-response Message

1.	In the mailbox folder list, right-click the Auto-response folder, then click Compose.

– or –

From the Messages menu, click Compose Auto-response.

2.	In the Name field, type a name that identifies the auto-response message.

3.	In the Subject field, type the subject of the auto-response message. Recipients of your auto-response will see the subject you type here as the subject of the auto-response they receive from you.

4.	In the message body area, type the text of your auto-response message or move text into the field from some other document.

5.	Optionally add any attachments to the message.

6.	Optionally check spelling.

7.	Click the Save icon [image].

– or –

From the File menu, click Save.


Modifying an Auto-response Message

1.	In the mailbox folder list, click Auto-response.

2.	In the summary list, double click the auto-response message you want to change.

– or –

In the summary list, right-click the auto-response message to be changed, then click Open.

3.	Change the auto-response as desired.

4.	Click the Save icon [image].

– or –

From the File menu, click Save.


Sending an Auto-response

You must indicate which e-mail account should send the auto-response before Calypso can do so.

1. 	Open Account Properties.

2. 	Click the Auto-response tab.

3. 	Click the down arrow [image] to see a list of auto-responses, then click the auto-response you want to send for this account.

4. 	Select the Send selected auto-response check box.

5. 	Click OK.

6. 	Click the Mailbox Status tab in Mailbox Properties to verify that Calypso will automatically check for mail.

The Auto-response subfolder records who received your auto-response. Each account in the mailbox will have its own subfolder.

Note

When you reset or change an auto-response, Calypso deletes the list of names in the auto-response subfolder.


Auto-response - Auto-response Subfolder
Auto-response Subfolder

For every account in your mailbox, the Auto-response folder will have a subfolder. The subfolder has the same name as an account.

This subfolder lists who received your auto-response for that account. Click the subfolder to display the list in the summary list.

Note

When you reset or change an auto-response, Calypso deletes the list of names in the auto-response subfolder.


Resetting Auto-response

Calypso monitors the e-mail address of each incoming message and sends only one auto-response message to each sender, regardless of how many messages they sent you. Problems could occur if Calypso sent out too many auto-response messages. For example, you would not want Calypso to send an auto-response message to an auto-response from some other e-mail system. This exchange would clog the Internet with unnecessary traffic.

If you have changed the auto-response message and want everyone to see the new version, you can reset this checking feature. When you reset an auto-response, Calypso erases the record of who received the auto-response. Calypso will begin monitoring e-mail addresses again and send an auto-response to each unique address it sees.

You can, however, send a second auto-response to selected addresses without resetting the auto-response feature. To do this, click the appropriate Auto-response subfolder in the mailbox folder list. In the summary list, delete the address to which you want to send a second auto-response.

After you delete the address, Calypso will not have a record of an auto-response being sent to that address. If you receive another message from that address, Calypso will send a second auto-response.

Quickstart

•	To reset the active auto-response, click Reset in the Auto-response tab located in Account Properties.

Note

When you reset or change an auto-response, Calypso deletes the list of names in the auto-response subfolder.

More:

To Reset Auto-response

Deleting an Auto-response Message


To Reset Auto-response

1. 	Open Account Properties.

2. 	Click the Auto-response tab.

3. 	Click the down arrow [image] to see other available auto-responses. Click the selected auto-response.

– or –

Click Compose to create a new auto-response.

4. 	Click Reset.

5. 	Click OK.


Deleting an Auto-response Message

1. 	In the mailbox folder list, click Auto-response.

2. 	In the summary list, click the auto-response message you want to delete.

3. 	Click the Delete icon [image] in the toolbar

– or –

Under the Edit menu, click Delete.

– or –

Right-click the auto-response, then click Delete.


Filters

Filter Definitions direct incoming and outgoing messages to a specified folder or person. This feature is useful if you send or receive many e-mail messages and want to organize them automatically.

A filter definition identifies a pattern that Calypso will look for in a message header and then takes action on matching messages. Each filter definition is made up of filter rules. You create a filter rule by selecting a filter mode, defining a filter pattern, selecting filter objects, and choosing filter actions.

For example, Sam Clark wants all his incoming university mail placed in a folder labeled "School." Sam would create a filter rule that looks for "university" in the From field of incoming messages. When Calypso finds a match, it places the message in the School folder. (See figure below.)

You can create as many filter rules as needed to sort your messages. The order of the filter rules within the definition determines which actions are accepted first.

Only one filter definition can be active for an account. Each account in your mailbox can have a different active filter, or you can activate the same filter definition for several accounts. See also Routing a Message to More Than One Filter.

Quickstart

•	Right-click Filter in the mailbox folder list to create a new filter definition.

More

Filter Tab


Opening the Filter Folder

In the mailbox folder list, click Filter. A list of filters that you created appears in the summary list.


Creating a Filter Definition

1.	In the mailbox folder list, right click Filter, then click New Definition. The Filter Definition dialog box appears.

2.	Type a name for the filter in the Filter Definition Name field. This name is for your reference and identifies the filter definition.

3.	At this point, you will begin to create a filter rule. In the Filter Mode field, select Incoming Mail if you want the rule to apply to all incoming mail. Select Outgoing Mail if you want the rule to apply to all outgoing mail.

4.	In the What Pattern to Search For field, type the character pattern that Calypso will use to search incoming or outgoing mail. The pattern can form a complete word like "university," or be a part of a longer pattern like "*mclark*."

 Learn more about patterns

Note

Calypso ignores any spaces at the beginning or end of the pattern.

5.	If you would like to narrow or expand the filter pattern, click the down arrow [image] next to Only.

•	Clicking And will narrow the filter pattern by requiring that a second pattern of characters accompany the first in a message header.

•	Clicking Or will broaden the filter pattern by requiring that either pattern be present in the message header.

Enter a second character pattern in the second text box.

6.	Select the Match case check box if you want capitals and lower case letters in the filter pattern to match those in the message header.

7.	In the What Objects to Search For field, select one or more of the filter objects. Calypso will search the selected objects in the message header to find a matching filter pattern.

8.	In the What Action to Take field, select one or more of the filter actions. The order of the actions on the screen is the order that Calypso will use when filtering the message. Use 'What's This?' Help to find out more about individual actions.

9.	Click Add to add the filter rule to the filter definition. The rule appears as an entry in the rules list at the bottom of the screen.

The What Pattern to Search For, What Objects to Search For, and What Action to Take fields above the details list box are cleared.

10.	Add another filter rule to further direct mail. To add another rule, repeat steps 4–9.

11.	In the rules list, click a rule and use the Priority Up and Priority Down keys to arrange the rules. The order of the rules tells Calypso which filter action to accept first.

12.	Click Save when finished, then click Duplicate or Cancel.

13.	If you click Duplicate, the Filter Definition Name field will clear but the filter rules will remain. To create a new filter definition, type a new filter definition name and modify the filter rules if desired. Click Save.

14.	If you click Cancel, you will quit the Filter Definition dialog box.

15.	To apply the filter definition to your mail, be sure to select the Apply selected filter definition check box in the Filter tab. The Filter tab is located in Account Properties.

Note: You may want to test the filter definition you created to ensure that your mail is being directed as you expect.

More:

About Patterns


If you choose to redirect a message using a filter rule, you will still see the redirected message appear in your Received Mail folder. The message will have the letter R next to it, indicating that it has been redirected.

If you set Account Properties to retrieve the message header only or to retrieve only part of the message, the Redirect command will be ignored.


About Patterns

Filter patterns tell Calypso what to look for when it is searching your mail. A pattern may be a whole word or part of a string.

For example, if you use "university" as your pattern, Calypso will consider State University, clark@university.edu, (university), or university news as a match, depending on which objects you selected.

In other words, if you use "university" as your pattern, Calypso will look for "university" surrounded by non-alphanumeric characters. Non-alphanumeric characters can be spaces, periods, parentheses, commas, tabs, etc. If you want to search for all instances of the word, surrounded by non-alphanumeric characters or not, you may want to use wildcards.

Wildcards are symbols that stand for one or more characters. Calypso uses the asterisk symbol (*) to indicate wildcard characters. For example, "*mclark*" would refer to samclark, tomclarkson, pamclarke@univ.edu, mclark@home.net, and so on.

Use "*" before a pattern to indicate that other characters may or may not precede it. Use "*" after a pattern to indicate that other characters may or may not follow it.


Modifying a Filter Definition

1.	In the summary list, double-click the filter definition you want to change.

2.	Make any changes to the definition.

3.	To modify a rule that you have added to the definition, click the rule in the rules list, then click Modify. The rule appears in the fields above the rules list.

4.	Make any changes to the rule.

5.	Click Apply to save your changes to the filter definition.

– or –

Click Undo to return to the Filter Definition view without saving your changes.

6.	Click Save to save your changes and quit the Filter Definition view.

– or –

Click Duplicate to create a new filter definition based on this one.

– or –

Click Cancel to quit the Filter Definition view without saving your changes.


Routing a Message to More Than One Filter

Calypso gives you the option of routing a message to multiple filters. This means that you have more control over how your messages are sorted.

1.	In the active filter definition, check the Switch to filter check box.

2.	Click the Browse button [image] to see a list of available filters.

3.	Select the filter definition.

Note

You do not have to apply the second filter in Account Properties.


Deleting a Filter Rule

1.	Click Filter in the mailbox folder list.

2.	In the summary list, double-click the filter definition containing the rule you wish to delete.

3.	Click the rule in the rules list, then click Delete.

4.	Calypso prompts you to confirm the action. Click Yes.


Deleting a Filter Definition

1.	Click Filter in the mailbox folder list.

2.	In the summary list, right-click the filter definition you want to delete, then click Delete.

3.	Calypso prompts you to confirm the action. Click Yes.

– or –

1.	Click Filter in the mailbox folder list.

2.	In the summary list, click the filter definition you want to delete.

3.	Click the Delete icon [image].

– or –

In the Edit menu, click Delete.

4.	Calypso prompts you to confirm the action. Click Yes.


Filter Definitions - Filter Tab
Filter Tab

You can change the default folders for sent and received mail in the Filter tab. You can also create, modify, and apply a filter definition from this tab.

See To Change the Default Folder for more information about changing default folders.


Signatures

A signature is a saved block of text that you can attach as the closing to an outgoing message. It can consist of your name, your title, your professional affiliation, or any other information you want to include. All signatures you create will be available to every account in a mailbox.

Quickstart

•	Right-click Signature to create a new signature.

More

Using Signatures


Opening the Signature Folder

In the mailbox folder list, click the Signature folder. A list of available signatures appears in the summary list.


Composing a Signature

1. 	In the mailbox folder list, right-click Signature, then click Compose.

– or –

In Mailbox view, click the Messages menu, then click Compose Signature.

2. 	Type a name for the signature in the Name field.

3. 	Type the text of the signature in the body field.

4. 	Click the Save icon [image] in the toolbar.

– or –

Click Save from the File menu.


Modifying a Signature

1. 	In the mailbox folder list, click the Signature folder.

2. 	In the summary list, double-click the signature you want to modify.

– or –

Right-click the signature you want to modify, then click Open.

3. 	Modify the signature.

4. 	Click the Save icon [image] in the toolbar.

– or –

From the File menu, click Save.


Deleting a Signature

1.	In the mailbox folder list, click the Signature folder.

2.	In the summary list, click the signature you want to delete, then click the Delete icon [image].

– or –

In the summary list, click the signature you want to delete, then click Delete in the Edit menu.

– or –

In the summary list, right-click the signature you want to delete, then click Delete.

3.	Calypso prompts you to confirm the action. Click Yes.


Using Signatures

You can attach a signature to an outgoing message in two ways: by default attachment or by selective attachment.

Note

If you would like to see the text of your signature while you are composing a message, select the View Signature check box at the bottom of Compose view.

More:

Default Signature Attachment

Selective Signature Attachment


Default Signature Attachment

Calypso can attach a specific signature to all outgoing messages for an account.

To do this:

1. 	Open Account Properties.

2. 	Click the Signatures tab.

3. 	Click the down arrow [image] to see a list of available signatures.

4. 	Click the signature you want for the account default.

5. 	Select the Attach Signature to Outgoing Mail check box.

6. 	Click OK.

Calypso will attach this signature to all outgoing messages from this account until told otherwise.

Note

To remove the signature on selected messages, click the down arrow [image] next to the signature in Compose view, then click None.


Selective Signature Attachment

You can decide whether or not to attach a signature on a message-by-message basis. If you did not select Attach Signature to Outgoing Mail in the Signature tab, then no signature appears at the bottom of Compose view.

Use the Signature menu located at the bottom of Compose view to attach a signature to an outgoing message. To do this:

1. 	In the compose options field, click the down arrow [image] to see a list of available signatures.

2. 	Click a signature.

Note

The selected signature will be sent with this message only.


Calypso Wireless

Note

You must have a Wireless activation code to use this feature.

Calypso Wireless is designed to make mobile communications fast and easy to use. You will not be able to see or use Wireless mode unless you have a Wireless activation code.


Activating Wireless Mode

Note

You must have a Wireless activation code to use this feature.

1.	Open Mailbox Properties and click the Wireless tab Mailbox Properties.

2.	Select the Enable wireless mode check box.

3.	Type the IP address for the Wireless Gateway in the Wireless gateway text box.

4.	Type the port number for the Gateway in the Port text box. The default is 3302.

5.	Click OK.


Status Icons List

Following is a list of icons and their meanings:

	Indicates that you have read the message in Message view or that you marked this message as having been read.
	Indicates that you have not read the message or that you marked the message as having not been read. This icon appears even if you read the message in the preview box.
	Indicates that you chose to retrieve the header only and that the message has been read or that you marked this message as having been read.
	Indicates that you chose to retrieve the header only and the message has not been read or that you marked the message as having not been read. This icon appears even if you read the message in the preview box.
	Indicates a message that you sent to someone.
	Indicates that the message will be sent the next time Calypso checks for new mail, but only if the message is in a Pending subfolder. The message will not be sent from any other folder.
	Indicates a message sent using the Blind Send feature.
	Indicates that there was an error while downloading the message from the server.
	Indicates that the message was not sent successfully.
@	Indicates an account.
	Indicates an address.
	Indicates a mail template.
	Indicates a bulk mail entry.
	Indicates an available auto-response message.
	Indicates a filter definition.
	Indicates a message saved to be completed later.
	Indicates a signature.


Launch error

Calypso could not launch the application.


Click this option to create a new Calypso mailbox.

You can open an existing mailbox with the Open command.


Displays a list of closed mailboxes in the Open dialog box. Double-click a mailbox from the list to open the mailbox.


Click this option to close the active mailbox. Any other open mailbox will not be affected.


Locks the mailbox. When a mailbox is locked, you cannot send messages or use the mailbox in any way until you enter the appropriate password.

Locking a mailbox is useful when you will be away from your system but want to keep Calypso running. Calypso will still retrieve mail and send auto-responses, but the mailbox will be protected against other users sending messages or using your mailbox in any way.

To unlock a mailbox, click anywhere in Mailbox view, then type your mailbox password. If you do not have a mailbox password, just click OK.


Opens the Properties dialog box for the active mailbox. Mailbox Properties comprise the Mailbox Status, Wastebasket, Compose, Online/Offline, Address Book, Spell Check, and Attachments tabs.


Adds an account to the active mailbox.


Click this option to check for new mail for a specific account.


Pauses the Check Mail feature for the active account.


Opens Account Properties containing information about the active account. Account Properties comprise the Account Status, Mail Server, Incoming Mail, Outgoing Mail, Signature, Auto-response, and Filter tabs.


Opens the New Folder dialog box in which you can create a new folder or subfolder. The new folder will be created in the active mailbox, folder, or subfolder.


Opens a dialog box in which you can rename the active folder. You cannot rename Calypso's default folders.


Click this option to create a new address group.


Click this option to create a new address entry.


Click this option to create a new bulk mail entry.


Click this option to create a new mail template.


Click an address in the summary list, then click this option so that you can change the address entry.


Click this option to toggle an entry in and out of the Favorites list.

To make this command available, click an address entry in the summary list.


Opens a dialog box from which you can import address books from other e-mail programs, including previous versions of Calypso.


Click this option to immediately check for new messages in all of your accounts. This feature is useful if you turned off Calypso's automatic mail check feature or if you are expecting a message and do not want to wait for Calypso to automatically check mail .


Click this option to print the selected item.

To select an item, click it in the summary list.


Click a filter definition in the mailbox summary list, then click this option so that you can change the filter definition.


Click this option to open the Filter Definition dialog box and create a new filter definition.


Click this option to quit the mailbox. Any other open mailbox will not be affected.


Permanently deletes all messages stored in the Wastebasket folder. A message you delete from Pending, Sent Mail, Received Mail, or custom folders will be stored in the Wastebasket folder until you empty the wastebasket. This action does not affect items located in the Wastebasket subfolder.

You can change how messages are deleted from your computer through the Wastebasket tab in Mailbox Properties.


Click this option to rename the active filter.

To make a filter active, click it in the summary list.


Copies the selected text in the preview box to the Clipboard.


In Compose view, use this command to search for specified text in the message body.

In Mailbox view, use this command to search for specified text in the preview box.


Searches for and replaces specified text in the active document.

Selecting the Replace All button causes all the matching text to be replaced without prompting.


Click this option to delete an item in the summary list, a custom folder, or the mailbox.

Messages deleted from Pending, Received Mail, Sent Mail and custom folders will be sent to the Wastebasket folder.

To delete several messages, press and hold the CTRL key while clicking the items. Next, click Delete.

To delete a block of items, press and hold the SHIFT key, then click on the first and last message of the block. Next, click Delete.

To delete all items in the summary list, press CTRL+A, then click Delete.


Selects all messages in the summary list.


Click this option to reply to the active message. Your reply will be sent to the address in the From field.

When you reply to a message, Calypso opens a dialog box in which the To and Subject fields are automatically filled in. You can modify these fields and add information to the Copy and Blind Copy fields as needed.


Click this option to reply to the active message. Your reply will be sent to the addresses in the From, To, and Copy fields.

When you reply to a message, Calypso opens a dialog box in which the To and Subject fields are automatically filled in. You can modify these fields and add information to the Copy and Blind Copy fields as needed.


Click this option to forward the active message to other recipients.

When you forward a message, Calypso opens a dialog box in which you must type the e-mail address of the recipient in the To field. You can type other addresses in the To field and also type addresses in the Blind Copy field.

Your name appears as the sender of the message.


Click this option to redirect the active message to other recipients.

When you redirect a message, Calypso opens a dialog box in which you must type the e-mail address of the recipient in the To field. You can type other addresses in the To field and also type addresses in the Blind Copy field.

The name of the original sender appears in the From field. The words "Redirected by: <Your Name>" appear in the message header.


Opens the Compose New Message dialog box in which you can compose a message.


Opens the Compose Signature dialog box in which you can compose a new signature.


Opens the Compose Auto-response dialog box in which you can compose an auto-response.


Opens the active message in Message view.


Saves the selected message as a text file.


Sends the active message.


Immediately deletes the selected message from the mail server. This action does not affect any copy of the message residing in your mailbox.


Select this option to delete this message the next time Calypso connects to the mail server. This action does not affect any copy of the message residing in your mailbox.

The Server icon [image] will change to gray [image] to indicate that the message is scheduled to be deleted the next time Calypso connects to the mail server.


Select this option to keep a copy of the message on the server. The Mark to Delete icon [image] will change to [image], indicating that the message is on the server and will not be deleted.


Click this option to change the icon in the Status column from [image] to [image], indicating that you have read the message.


Click this option to change the icon in the Status column from [image] to [image], indicating that you have not read the message.


Changes the toolbar buttons to large buttons.


Changes the toolbar buttons to large buttons with text.


Displays small toolbar buttons with no text.


Hides the toolbar.


Click this option to maximize the preview box.


Click this option to minimize the preview box and maximize the summary list and mailbox folder list.


Click this option to maximize the summary list.


Click this option to maximize the mailbox folder list.


Click this option to return the screen to the normal, three-way, Mailbox view. Use Toggle View to enlarge an area of Mailbox view.


Opens the Calypso Activation Code dialog box in which you can modify the current activation code. The activation code controls which Calypso features are available. For example, if you upgrade from Calypso Lite to a full-featured version of Calypso, you will need a new activation code.


Type your new activation code here.


Opens the Version Information dialog box that displays detailed Calypso version information.


Displays all of the folders in this mailbox.


The name of the active mailbox.

Calypso organizes e-mail accounts, messages, and information into a collection of folders called a mailbox. You can define more than one mailbox, each with its own password, which allows multiple users to share the same computer. Each mailbox can manage multiple e-mail addresses (accounts), and you can have multiple mailboxes open at the same time.

Right-click the mailbox to open a shortcut menu.


Click this folder to display the e-mail account(s) belonging to this mailbox in the summary list. There can be more than one account in a mailbox with each account having its own settings.

To change the settings for an account, double-click the account in the summary list.

Right-click Accounts to open a shortcut menu.


This folder manages e-mail addresses, conventional mail addresses and phone numbers, bulk mail entries, mail templates, and address groups.

Click Address Book to display all individual addresses created for the mailbox in the summary list. Double-click Address Book to see the Address Book subfolders. Click Bulk Mail, Mail Templates, or <Group Name> to see the entries for each subfolder.

Right-click this folder or a subfolder to open a shortcut menu.


Click Address Book to display all individual e-mail addresses in the summary list.

Right-click Address Book to add a new address entry.


Click this subfolder to display your bulk mail entries in the summary list.

A bulk mail entry provides an easy way to send a message to many people at the same time. Bulk Mail uses a ASCII text file containing e-mail addresses separated by commas.

Right-click Bulk Mail to add a new bulk mail entry.


Click this subfolder to display the group's members in the summary list. A group provides an easy way to send a message to many people at the same time. You can use a group as a part of a mail template.

A [image] icon indicates a group.

A [image] icon indicates that this group is in the Favorites list.

Right-click a group to open a shortcut menu.


Click this subfolder to display your mail templates in the summary list. A mail template is a collection of addresses that you define for use in routine mailings.

Right-click Mail Template to create a new mail template.


Click this folder to display all the auto-response messages you have composed in the summary list.

An auto-response can be used when you are not able to respond to incoming mail but would like the sender to know the message was received and will be acknowledged later.

For every account you have in a mailbox, there is a corresponding Auto-response subfolder. The subfolder stores a record of who received your auto-response.

Right-click Auto-response to open a shortcut menu.


Click this folder to display a list of auto-response recipients in the summary list. The summary list will show every person who received your auto-response from this account.

Each account will have its own Auto-response subfolder.


Click this folder to display all the filter definitions you have created in the summary list.

A filter definition searches incoming and outgoing mail for a particular pattern, then automatically takes action on that message.

Right-click Filter to create a filter definition.


Click this folder to display saved messages in the summary list. The Pending folder stores messages that you have composed, modified, or saved, but not sent.

This folder also stores messages that were not sent successfully.

For every account you have in a mailbox, there is a Pending subfolder with the same name. The Pending subfolder stores messages that are waiting to be sent.


Click this subfolder to display its messages in the summary list. The Pending subfolder stores messages that are waiting to be sent. Messages will be stored in this subfolder if you set the Incoming Mail tab in Account Properties to send mail the next time it next connects to the server or if you sent a message while working in Offline mode. For every account you have in a mailbox, there is a Pending subfolder with the same name.


Click this folder to display all the messages you have received in the summary list. Calypso automatically stores received messages in this folder. You can move received messages to other folders or delete them.

A black "!" next to this folder indicates that you have unread mail in that folder. An outlined "!" means that you have unread mail in a subfolder. This symbol will still appear even if you read the message in the preview box.

Right-click Received Mail to open a shortcut menu.


Click this folder to display all the messages you have sent in the summary list. Calypso automatically stores a copy of your sent message in this folder.

Right-click Sent Mail to open a shortcut menu.


Click this folder to display all the signatures you have composed in the summary list.

A signature is a block of text that you can attach as the closing to an outgoing message. It can consist of your name, your title, your professional affiliation, or any other information you want to include.

Right-click Signature to compose a new signature.


Click this folder to display all the messages you have deleted in the summary list. When you delete messages from Pending, Sent Mail, Received Mail, or custom folders, Calypso moves the messages to the Wastebasket folder.

For every account in your mailbox, there will be a corresponding Wastebasket subfolder. The Wastebasket subfolder stores messages deleted locally from your computer.

Right-click Wastebasket to open a shortcut menu.


This is a folder you created. Click this folder to display its contents in the summary list.

Right-click this folder to open a shortcut menu.


A black "!" with a folder indicates that you have unread mail in that folder. This symbol will still appear even if you read a message in the preview box.

An outlined "!" means that you have unread mail in a subfolder.


Type or read the message in this area.

You can use standard Windows tools such as Cut, Copy, and Paste while you compose or modify an outgoing message. These tools are available on the toolbar and in the Edit menu.


Opens a dialog box which displays a record of connection and status information.


This area displays connection and status information while Calypso communicates with the mail server. Click the Details button to see this information in a larger window.


This area displays the text of the active signature.


Click an item in the summary list to see its contents in the preview box.


The title bar displays the name of the active window.

To move the window, drag the title bar.

Note

You can also move dialog boxes by dragging their title bars.


The status bar is displayed at the bottom of the Calypso Mailbox and Compose views. To display or hide the status bar, click Status Bar in the Window menu.

The left side of the status bar describes the actions of menu items or toolbar buttons as you use the mouse to navigate through Calypso.

In Mailbox view, the right side of the status bar indicates:

Items	The number of items in the active folder.
Unread	The number of unread mail messages.
Online/Offline	Whether Calypso is currently in Online or Offline mode. If in Online mode, Calypso will communicate with the server as needed. If in Offline mode, Calypso will not send or receive any mail until it is returned to Online mode.
Auto-response	The status of an auto-response. If an auto-response is on for an account, the word ON appears. If no auto-response is being sent for any account in the mailbox, no word appears.


Use the 'What's This?' Help to obtain help on a specific item in Calypso. When you choose 'What's This?' Help, the mouse pointer will change to an arrow and question mark. Click somewhere in the Calypso window, such as a toolbar button. The Help topic appears for the item you clicked.


Displayed at the right and bottom edges of a window. The scroll boxes inside the scroll bars indicate your vertical or horizontal location within the window. You can use the mouse to scroll to other parts of the window.


Click the toolbar buttons to quickly access Calypso's menu commands.


Displays information about the contents of the folder you opened in the mailbox folder list. The information in the summary list will change as different folders are opened. For some folders, this field will be empty.


Displays information about each entry located within the Accounts folder.

Right-click the summary list to see a shortcut menu.

To sort accounts under a column header, click that header.

To see information about each column header, use 'What's This?' Help on the headers.


Displays information about every individual address in the Address Book folder.

In Mailbox view, right-click the summary list to see a shortcut menu.

To sort entries under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each entry located within the Bulk Mail subfolder.

Right-click the summary list to see a shortcut menu.

To sort entries under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each message located within this folder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each entry located within the Mail Templates subfolder.

Right-click the summary list to see a shortcut menu.

To sort entries under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each entry located within the <Group Name> subfolder.

Right-click the summary list to see a shortcut menu.

To sort entries under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each auto-response located within the Auto-response folder.

Right-click the summary list to see a shortcut menu.

To sort auto-responses under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each filter definition located within the Filter folder.

Right-click the summary list to see a shortcut menu.

To sort filter definitions under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each message located within the Pending folder or subfolder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each message located within the Received Mail folder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each sent message located within the folder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each signature located within the Signature folder.

Right-click the summary list to see a shortcut menu.

To sort signatures under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each message located within the Wastebasket folder or subfolder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Use the pointer to adjust the width of the columns.

Right-click the divider to see a list in which you can choose whether to show or hide specific column headers.


A @ in this column indicates an account.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A P in this column indicates that checking for new mail has been paused. To pause the automatic mail check for a specific account, right-click the account, then click Pause. Repeat these steps to turn off Pause and resume the automatic mail check.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the name of the account. You can change the name of the account through the Account Status tab in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the e-mail address associated with this account. You can change the e-mail address associated with the account either through the Account Status tab or the Mail Server tab. These tabs are located in Account Properties. A change in either tab will be reflected in the other.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the address someone will use when replying to your message. You can change the reply-to address through the Account Status tab in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the name of the signature activated for this account. You can change the active signature for the account through the Signature tab in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the name of the auto-response activated for this account. You can change the active auto-response for the account through the Auto-response tab in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the name of the active filter for this account. You can change the active filter through the Filter tab in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon indicates an available auto-response message.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column indicates an attachment is included with the auto-response.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your auto-responses under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the auto-response message.

To sort your auto-responses under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the auto-response message.

To sort your auto-responses under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the auto-response was created.

To sort your auto-responses under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the auto-response was created.

To sort your auto-responses under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Size of the auto-response message.

To sort your auto-responses under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


An icon in this column indicates what type of message is in this custom folder.

Click here to see a list of icons and their meanings.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message has an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


R in this column means that you replied to this message using either the Reply or Reply to All command.

F in this column means that you have forwarded this message to someone else.

A [image] icon in this column means that you have redirected this message to someone else.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message is currently stored on the mail server.

A [image] icon in this column means that the message will be deleted the next time Calypso connects to the mail server.

A [image] icon in this column means that the message is marked to be retrieved from the mail server the next time Calypso connects to the mail server.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Alias or e-mail address of the person who sent you the message, or alias or e-mail address of the person to whom the message is addressed.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the account to which the message was sent or in which the message was written.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the message was received or saved.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the mail message was received or saved.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The size of the message in kilobytes.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column indicates a filter definition.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the filter definition.

To sort your filter definitions under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Click here to see a list of icons and their meanings.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column indicates that the message has a file attached.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Alias or e-mail address of the person to whom the message will be sent.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the person who created this message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The account from which the message will be sent. This value is taken from the account name you selected in the From field while composing the message. For example, Sam Clark has three accounts: "work," "home," and "school." If he composed a message from "school," then saved the message in the Pending folder, "school" will be displayed as the Account.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the pending message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the pending message was saved.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the message was saved.

If the message was not delivered correctly, this column will show what time Calypso attempted to send the message.

If you set Calypso to send mail the next time it connects to the server, this column will show what time you placed the message in the queue.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Size of the pending message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Click here to see a list of icons and their meanings.

If you want to mark a message as read or unread, click a message, then click your choice in the Messages menu. The icon in this column will change to indicate the new status.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message has an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


R in this column means that you replied to this message using either the Reply or Reply to All command.

F in this column means that you have forwarded this message to someone else.

A [image] icon in this column means that you have redirected this message to someone else.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message is currently stored on the mail server.

A [image] icon in this column means that the message will be deleted the next time Calypso connects to the mail server.

A [image] icon in this column means that the message is marked to be retrieved from the mail server the next time Calypso connects to the mail server.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Alias or e-mail address of the person who sent you the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the account to which the received message was sent. You can change the account name in the Account Status tab in Account Properties.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the mail message was received on your mail server.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the mail message was received on your mail server.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The size of the message in kilobytes.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Click here to see a list of icons and their meanings.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message has a file attached.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Alias or e-mail address of the person to whom you addressed this message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The account from which you composed the message. This value is taken from the account name you selected in the From field while composing the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the message was sent.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the message was sent.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Size of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column indicates a signature.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the signature.

To sort your signatures under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the signature was created.

To sort your signatures under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers. Date and Time are sorted together.


Time the signature was saved.

To sort your signatures under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message has an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The Wastebasket stores messages deleted from the Sent Mail, Received Mail, Pending, or user-created folders.

Click here to see a list of icons and their meanings.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


R in this column means that you replied to this message using either the Reply or Reply to All command.

F in this column means that you have forwarded this message to someone else.

A [image] icon in this column means that you have redirected this message to someone else.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message is currently stored on the mail server.

A [image] icon in this column means that the message will be deleted the next time Calypso connects to the mail server.

A [image] icon in this column means that the message is marked to be retrieved from the mail server the next time Calypso connects to the mail server.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The value of this field depends on which folder the message was in when it was deleted. For messages deleted from the Pending and Sent Mail folders, this field contains the name in the To field of the message. For messages deleted from the Received Mail folder, this field contains the alias or e-mail address in the From field.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The name of the account which handled the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the message was created or received.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the message was saved, received, or sent.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Size of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


This tab shows the name of the mailbox, checks for new mail, places a shortcut to Calypso on the desktop, and changes the mailbox password.

To see a description of another tab, click the tab then use 'What's This?' Help.


Shows the name you selected for the mailbox at the time you created it.


Select this option to automatically check for mail at the interval you specify.


Displays the number of minutes between mail checks. To change the interval, clear the text box, then type a new number in the box.


Selecting this option turns off the automatic mail check and requires you to check for mail using the Check Mail command in the Mailbox menu.


If you select the check box, Calypso will create a shortcut to the mailbox on your Windows desktop.


Changes the password for this mailbox.


Select whether to automatically check for mail or manually check for new mail. If you choose to manually check for mail, you must click the Check Mail feature in the Mailbox menu each time you want to check for new mail.


Type your mailbox password in the text box, then click OK.


Changes the password.


Type the current password.


Type the new password.


Retype the new password.


This tab indicates when messages are deleted.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select how Calypso deletes mail.


Selecting this option will move all deleted messages to the Wastebasket folder.


Selecting this check box will delete all messages from the Wastebasket folder and the mail server when you exit Calypso. The messages will be permanently deleted. Messages in the Wastebasket subfolders will not be affected.


Selecting this option means that Calypso will not save a copy of deleted messages in the Wastebasket folder. Instead, upon a delete action by the user, Calypso will delete messages from the server the next time it connects to the mail server. This feature does not affect messages deleted locally.


Select this check box if you want Calypso to display a prompt when you delete a message.


This tab specifies how incoming and outgoing addresses are handled.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select this check box to automatically add the sender's e-mail address to the address book for each message you receive.


Select this check box to automatically add the recipient's address to the address book each time you send a message out. If the recipient's e-mail address is already in the address book, a duplicate entry will not be made.


Select this check box to display a prompt when you send a message to an unrecognized address. At the prompt, you can choose whether to add the unrecognized e-mail address to the address book.


Select one or more options to determine if addresses are automatically added to the address book.


This tab manages customized dictionaries and spell check properties.

To see a description of another tab, click the tab then use 'What's This?' Help.


The box displays a list of open custom dictionaries available for checking spelling.


Click this button to add a custom dictionary to Calypso's spell check feature.


Click this button to remove a custom dictionary from the list. This action will not delete the dictionary file.


Select this check box if you want Calypso to suggest alternate spellings each time a spelling error is found.


Select this check box if you want Calypso to ignore words that contain all uppercase letters while checking for spelling errors.


Select this check box if you want Calypso to ignore numbers while checking for spelling errors.


In this area, you can add or remove a custom dictionary from Calypso. Available custom dictionaries are shown in the Custom Dictionaries List.


Select one or more check boxes to determine how misspelled or unknown words are handled.


This tab specifies how you want outgoing attachments encoded.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select this check box if you want Calypso to encode outgoing attachments according to Multipurpose Internet Mail Extensions (MIME) specifications.


Select this option if you want Calypso to encode outgoing attachments using UUEncode.


Select this option if you want Calypso to encode the attachment using Base64 rules. This is the default encoding method and should be adequate for most attachments. Because Base64 must be used in conjunction with MIME, this option will be unavailable if the Use MIME check box is not selected.


Select this option if you want Calypso to encode outgoing attachments using BinHex rules.


When you send an e-mail attachment, it gets broken into smaller pieces and modified to ensure smooth travel over the network. When the attachment gets to its destination, the modified pieces must be put back together before the attachment can be read by the recipient. This process is known as encoding and decoding, although it's usually referred to simply as encoding.

By default, Calypso encodes attachments using Base64 in conjunction with MIME. This default should be adequate for most attachments. However, since not all e-mail software programs are MIME-compliant, there is a chance that some recipients will not be able to read attachments encoded using the default If your recipients don't understand attachments encoded with Base64/MIME, you should try another encoding method.


You can change the settings for an account in this area.


This tab lists the name of the account, the e-mail address associated with the account, the name that mail recipients will see in the From field, and the e-mail address to which recipients will reply. You can change the password for the account in this tab.

To see a description of another tab, click the tab then use 'What's This?' Help.


This is the name you selected to describe the account. You can change the name of the account in this field.


This is the e-mail address you associated with this account. Calypso will use this address when it checks for mail. You can change this field by typing a new e-mail address.

This address does not have to be the same as your reply-to address. You can change the reply-to address by typing a new address in the Reply-to address text box below.


This is the name you associated with your e-mail address during configuration. Recipients will see this name in the From field of messages they receive from you.

To change this field, type a new name in the text box.


This is the address to which recipients of your messages will reply. To change this field, type a new e-mail address in the text box.


Click this button to change the password for this account.


Select the check box if you want Calypso to automatically enter your password when it checks for new mail. If you do not select the check box, you will be prompted for your account password the first time Calypso checks for new mail.


This tab identifies the type, port, user ID, and domain name of the incoming mail server. It also identifies the type, port, and domain name of the outgoing mail server.

To see a description of another tab, click the tab then use 'What's This?' Help.


Type of incoming mail server. This field is for your information only.


This is the port through which the incoming mail service will connect to the server. Calypso assigns a value to this field based on the incoming mail server type you selected during mailbox configuration.


This is the user ID associated with this account on the incoming mail server. You can change this field by typing a new User ID in the text box.


This is the domain name of the incoming mail server. You can change this field by typing a new domain name in the text box.


Type of outgoing mail server. This field is for your information only.


This is the port through which the outgoing mail will connect with the server.


This is the domain name of the outgoing mail server.


This area identifies the type, port, user ID, and domain name of the incoming mail server.


This area identifies the type, port, and domain name of the outgoing mail server.


This tab specifies when messages are deleted from the mail server. It also specifies how much of the message is retrieved from the server when Calypso checks mail. You can change how you are notified of incoming mail in this tab.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select the check box if you want to limit the amount of text that Calypso copies to your computer when a message is over a certain size.

Type new values in the text boxes to change the amount retrieved or to specify a different message size.


Select this option to leave messages on the mail server after they are copied into your mailbox.


Select this option to delete messages from the mail server after they are copied into your mailbox.


Select this option to retrieve both the message body and header when Calypso copies messages into your mailbox.


Select this option to retrieve only the message header when Calypso copies messages into your mailbox. The message body remains on the mail server until you open it in Message view.


Select this option to sound a bell when new mail arrives.


Select this option to play a sound file when new mail arrives.


This box displays the name of the sound file you selected. Click Browse to search your directory structure for a new sound file.


Click this button to search your directory structure for a '.wav' sound file.


Click this button to hear a sample of the sound file you selected.


Select this option to have no sound play when new mail arrives.


Select this check box to display a pop-up message notifying you when new mail arrives.


Choose whether or not to keep messages on the mail server after they are copied to your computer.


Choose how much of a message to retrieve from the mail server. If you have several large messages that take a long time to download from the server, you may want to just retrieve the header. If you retrieve the header only, you can browse the messages and delete them without ever downloading them from the server.


Select how you are notified of new mail. For sound files, click Browse to browse your directory structure for a sound file. Click Preview to hear a preview of the sound file.


This tab gives options for when mail is sent and presents preferences for outgoing mail. Use 'What's This?' Help for more information about each option within the tab.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select this option to send outgoing messages immediately.


Select this option to send outgoing messages when Calypso connects to the mail server.


Select this check box to receive an acknowledgment when the intended recipient's server has received your message. Receiving a return receipt does not guarantee that the recipient has read the message.


Although a default domain name is optional, you will probably want to use one if you send the majority of your messages to the same domain name.

For example, assume Sam Clark sends most of his messages to the marketing department at work. Because he knows that the domain name of marketing's mail server is "work.com," that is the name he will use as the default domain name. Then when Sam sends messages to the marketing department, he will be able to omit the domain name part of his recipient's e-mail address. For example, when Sam sends a message to Sue Jones, Director of Marketing, he will be able to type "sue" instead of "sue@work.com."

Note, however, that an entry in the address book takes precedence over a value in the default domain name field. For example, assume Sam Clark already had a "sue@net.net" entry in the address book under the alias "sue." If Sam typed "sue" in an outgoing message, Calypso would send the message to "net.net," not to the default domain name "work.com."


Select options in this area to determine how mail is sent and what features are active.


This tab displays available default signatures for this account. You can compose a signature from this tab. You can also browse for a signature file and attach a signature to all outgoing messages for this account. The tab also displays the text of the active signature.

To see a description of another tab, click the tab then use 'What's This?' Help.


This field displays the text of the displayed signature. To change the signature, click the down arrow in the Current Signatures box, then click a new signature. Click Compose to create a new signature.


Displays a signature available for this account. Click the down arrow [image] to see other available signatures.


Click this button to browse your directory structure for a signature file.


Click this button to open the Compose Signature dialog box in which you can create a new signature.


Select this check box to attach the displayed signature to all outgoing messages for this account. No signature will be attached if the check box is clear. You can send a signature on a message-by-message basis. To do this, select a signature while in Compose view.


This area displays available signatures for this account. Click Browse to open a dialog box in which you can browse for a signature file. Click Compose to open a dialog box in which you can create a new signature. Select the Attach signature to outgoing mail check box to attach a signature to every outgoing message. The signature that will be sent is the one showing in the text box.


This tab lists available auto-responses, opens the Compose Auto-response dialog box, displays the text for the displayed auto-response, and activates the auto-response.

An auto-response can be used when you are not able to respond to incoming mail but would like the sender to know that the message was received and will be acknowledged later.

To see a description of another tab, click the tab then use 'What's This?' Help.


Click this button to open the Compose Auto-response dialog box in which you can compose an auto-response.


Click Reset to erase the record of who received your auto-response. Your active auto-response will be sent to everyone who sends you mail, whether they received the first auto-response or not.


Select the check box to send the displayed auto-response to all messages received by this account. You must select the check box and keep Calypso running for Calypso to send an auto-response.


Displays current auto-responses for an account. To change the auto-response, click the down arrow, then click an auto-response. Click Compose to create a new auto-response.


This field displays the text for the auto-response shown in the text box.


This area displays available auto-responses for this account. Use an auto-response when you are not able to respond to incoming mail but would like the sender to know that the message was received and will be acknowledged later.

Click Compose to open a dialog box in which you can create a new auto-response.

Calypso monitors the e-mail address of each incoming message. If the incoming address has not received an auto-response, then one is sent. If the sender has already received one auto-response from you, a second one will not be sent. Click Reset to send a new auto-response to addresses that have already received an auto-response, if that person sends you any more mail.


Change the default folders for sent and received mail and create a filter definition in this tab. A filter definition automatically routes mail according to your specifications.

To see a description of another tab, click the tab then use 'What's This?' Help.


Calypso places incoming mail into the folder displayed in the field.

By default, received messages are placed into the Received Mail folder. Received Mail will be the only folder available until you create a new folder using the New Folder command.

Click the Browse icon [image] to select a new default folder.


Opens the Folder Browser dialog box where you can select a default folder to store received messages. Right-click an item in the dialog box to create a new folder.


Calypso copies sent messages into the folder displayed in the field.

By default, sent messages are copied into the Sent Mail folder. Sent Mail will be the only folder available until you create a new folder using the New Folder command.

Click the Browse icon [image] to change the Sent Mail folder.


Opens the Folder Browser dialog box where you can select a default folder to store sent messages. Right-click an item in the dialog box to create a new folder.


Displays the name of a filter definition. Click the down arrow to see other available filter definitions.


Select this check box to activate the filter definition indicated for this account.

Click the down arrow to see other filter definitions available for this account.


Displays the filter rule(s) for the selected filter definition.


Click this button to open the Filter Definition dialog box in which you can create a new filter definition.


Click this button to change an existing filter definition. A filter definition is shown in the box next to this button. Click the down arrow to see other existing filter definitions.


In this area, change the default folder for received mail. In the Folder Browser dialog box, right-click an item to create a new folder.


In this area, change the default folder for sent mail. In the Folder Browser dialog box, right-click an item to create a new folder.


This area displays available filter definitions for this account. A filter definition searches for particular patterns and automatically directs mail to a specified folder or person. Click Modify to change the filter definition displayed in the text box. Click Create New to create a filter definition.


Type the name of the filter definition in this text box. This name is for your use only and is used to identify the filter definition.


Select this option if you want the filter rule to apply to mail you receive.


Select this option if you want the filter rule to apply to mail you send out.


In this field, type the character pattern for which you want Calypso to search. Calypso will search for this pattern in the selected message objects.


Use the down arrow to select an operator. Click Only if you want Calypso to search for only one pattern.

Click And if you want Calypso to search for more than one pattern in the selected objects. If you choose And, both patterns must be present for Calypso to consider the filter pattern a match. Type the second pattern in the second text box

Click Or if you want Calypso to search for more than one pattern in the selected objects. If you choose Or, either pattern may be present for Calypso to consider the filter pattern a match. Type the second pattern in the second text box.


Select this check box if you want Calypso to match upper and lower case letters when searching the selected objects for the pattern.


Click this button to add the filter rule you just created to the definition.


Click this button to delete the active filter rule from the definition. To make a filter rule active, click it in the filter rules list.


Click this button to move the active filter rule up in the filter rules list. The order of the rules in the filter rules list tells Calypso which filter action to complete first.

To make a filter rule active, click it in the filter rules list.


Click this button to move the active filter rule down in the filter rules list. The order of the rules in the filter rules list tells Calypso which filter action to complete first.

To make a filter rule active, click it in the filter rules list.


This column displays whether the rule applies to incoming or outgoing messages.


This column displays the filter pattern.


This column displays On if you selected the Match case check box or Off if you did not select the Match case check box.


This column displays which filter objects were selected


This column displays what action is taken when a matching pattern is found.


Click this button to save the definition and quit the dialog box.


Click this button to cancel any changes you have made to the definition and quit the dialog box.


Selecting the check box will automatically move a matching message to a folder you specify. Use the Browse icon [image] to see a list of available folders.


Click the Browse icon [image] to see a list of available folders.


Selecting the check box will redirect a matching message to someone you specify. In the text box, type the e-mail address of the person to whom you want to send the message. You must type the full e-mail address, even if that person is in the address book. For example, type: sam@work.com.


Select this check box if you want Calypso to check a message's Subject header for the matching filter pattern.


Select this check box if you want Calypso to check a message's From header for the matching filter pattern.


Select this check box if you want Calypso to check a message's To header for the matching filter pattern.


Select this check box if you want Calypso to check a message's Copy header for the matching filter pattern.


Select this check box if you want Calypso to check a message's Reply to header for the matching filter pattern.


This field displays information about each filter rule in the filter definition.

Use 'What's This?' Help on the filter rules list headers to see information about each header.


This field displays the filter rules created for the filter definition. Use the Delete, Priority Up, and Priority Down buttons to arrange the rules within the rules list. The order of the rules tells Calypso which filter action to complete first.


Click this button to save your changes to the filter rule. When you click Apply, the modified filter rule is added to the filter rules list. At this point, you can create a new filter rule or quit the dialog box.


Click this button to cancel any changes you have made to the filter rule.


Click this button to modify the active rule. The rule will be displayed in the fields above the rules list. The Add and Delete buttons change to Apply and Undo.

Change the mode, pattern, objects, or action for the rule, then click Apply. Click Undo to quit Modify without saving your changes.

To make a filter rule active, click it in the rules list.


When you click this button, the Filter Definition Name field is cleared, but the rules you created remain. Type a new name for the filter definition and modify the filter rules if desired to create a new filter definition.


Choose whether you want the filter rule to apply to incoming or outgoing mail.


Type a pattern in the text box. Calypso will search selected mail headers for the pattern. When it finds a match, Calypso will route the message according to the filter action. Use the Boolean operator box to narrow or expand your search pattern. Select the Match case check box if you want upper and lower case letters in the pattern to exactly match those in the selected mail header.


Select one or more objects. Calypso will search these objects for a matching filter pattern.


Select an action for matching messages. You can select more than one check box. The order of the actions on the screen is the order that Calypso will use when filtering the message.

Use 'What's This?' Help [image] to learn about individual actions.


Click this button to clear all the fields in the New Address dialog box. After the fields are cleared, you can type a new address entry.


A [image] icon in this column indicates an address.


A [image] icon in this column means that the address is in the Favorites list.


Alias of the address book entry.


E-mail address of the address book entry


Name of the person associated with the address book entry.


Company name of the person associated with the address book entry.


Click this button to see the next entry.


Click this button to see the previous entry.


Alias of the entry. This is the short name or nickname you refer to when using this address.


E-mail address of the entry.


Full name of the person associated with the entry.


Company to be associated with the entry.


Street address of the entry.


City to be associated with the address.


State to be associated with the address.


Zip Code (or postal code) to be associated with the address.


Country to be associated with the address.


Phone number of the entry.


Fax number of the entry.


You can include any comments about the entry in this field.


Click this button after you have typed and saved an address entry. Clicking this button will clear the Alias, E-mail Address, and Name fields. You can then type a new address without having to change the optional fields.


Select this check box to add the active address to the Favorites list. The Favorites list provides a quick way to access frequently used addresses. While in Compose view, right-click the To, Copy, or Blind Copy field, then click Favorites to add a favorite address to an outgoing message.


This field displays the different address book subfolders. Click Address Book, Bulk Mail, Mail Templates or a group name to see the available address entries.


Click Address Book to display all individual addresses in this mailbox in the summary list.


Click Bulk Mail to see all bulk mail files available for this mailbox in the summary list.


Click Mail Templates to see all mail templates created for this mailbox in the summary list.


Click an address entry in the summary list above, then click the To button to copy the entry into the To field.


Click an address entry in the summary list above, then click the Copy button to copy the entry into the Copy field.

Use Copy when you want to send a copy of a message to someone other than the primary recipient. The primary recipient will see the name or address of the person you sent a copy of the message to in the Copy field. If you do not want the primary recipient to know that you have sent a copy of the message to someone else, use the blind copy feature.


Click an address entry in the summary list above, then click the Blind Copy button to copy the entry into the Blind Copy field.

Use the blind copy feature when you want to send a copy of a message to someone, but do not want the message's primary recipient to know that you did.


Entries you have copied from the list are displayed here.

To copy an entry, click the entry in the summary list, then click To.


Entries you have copied from the summary list are displayed here.

To copy an entry, click the entry in the summary list, then click Copy.


Entries you have copied from the summary list are displayed here.

To copy an entry, click the entry in the summary list, then click Blind Copy.


Click this button to copy the mail template to the To, Copy, and Blind Copy fields.

To display a list of available mail templates in the summary list, click Mail Templates in the address book list.


Click an address entry in the To, Copy, and Blind Copy fields, then click this button to remove the entry from the field. The address will not be deleted from the address book.


Click this button to delete the entire entry.


After you have added the address entries to the To, Copy, and Blind Copy fields, click this button to return to Compose view and apply the address entries to the appropriate fields.


Type the name and path of a bulk mail file that you want to include in the address book.


Type the name of the bulk mail entry in this field. This name is for your use only and is used to help identify the entry.


Type the path for the bulk mail file in this field. Click Browse to search your directory for the file.


Click this button to search your directory for the bulk mail file.


Select the check box to add the bulk mail entry to the Favorites list. The Favorites list provides a quick way to access frequently used addresses. While in Compose view, right-click in the To, Copy, or Blind Copy field, then click Favorites to add a favorite address to an outgoing message.


Click this button to clear the fields so that you can create a new bulk mail entry. After the fields are cleared, type a new bulk mail name and path, then click Save.


Click this button to save your bulk mail entry. Click Close to quit the dialog box.


A [image] icon in this column indicates a bulk mail entry.


A [image] icon in this column means that the bulk mail entry is in the Favorites list.


The name of the bulk mail entry.


The path of the bulk mail entry.


Type the mail template name in this field. This name is for your use only and is used to identify the mail template.


Click this button to clear the Template Name, To, Copy, and Blind Copy fields so that you can create a new mail template.


Click this button to save your mail template. Click New to create a new mail template or click Close to quit the New Mail Template dialog box.


Click an address entry in the To, Copy, or Blind Copy field, then click this button to remove the entry from the mail template. The address will not be deleted from the address book.


Select the check box to add the mail template to the Favorites list. The Favorites list provides a quick way to access frequently used addresses. While in Compose view, right-click in the To, Copy, or Blind Copy field, then click Favorites to add a favorite address to an outgoing message.


A [image] icon in this column indicates a mail template.


A [image] icon in this column means that this mail template is in the Favorites list.


Name of the mail template.


Click a mail template in the summary list, then click Apply to insert the template's addresses into the To, Copy, and Blind Copy fields. Click Compose to transfer the addresses into the corresponding fields in Compose view.


Type the group name in this field. This name is for your use only and is used to identify the group.


All available individual addresses are displayed in this field. Click an address then click the right arrow to move the address to the Group Members field.


The addresses that appear in this field will be added to the group. Click an address in the Available Members field, then click the right arrow to move the address to the Group Members field.


Click an address in the Available Members field, then click the right arrow to move the address to the Group Members field.


Click an address in the Group Members field, then click the left arrow to move the address back to the Available Members field.


Select the check box to add the group to the Favorites list. The Favorites list provides a quick way to access frequently used addresses. While in Compose view, right-click in the To, Copy, or Blind Copy field, click Favorites to add a favorite address to an outgoing message.


Click this button to clear the Group Name and Group Members fields so that you can create a new group.


Click this button to save the group. Click New to create a new group or click Close to quit the New Group dialog box.


A [image] icon in this column indicates an address group.


A [image] icon in this column means that the person is in the Favorites list.


Aliases for the members of the group.


E-mail addresses for the members of the group.


Names for the members of the group.


Company names for the members of the group.


Allows you to save a message. Signatures will be saved into the Signature folder. Auto-responses will be save into the Auto-response folder. All other messages will be saved to the Pending folder.


Displays the Print Setup dialog box, where you can modify printer options.


Click this option to quit the message. Calypso will prompt you to save any changes.


Click this option to view the previous item located in the active folder.


Click this option to view next item located in the active folder.


Opens the Save As dialog box which allows you to save the active message as a text file.


Sends the active message.


Prints the item.


Opens the Address Book dialog box. In this box, you can move addresses into the To, Copy, or Blind Copy fields by clicking the address and then clicking the To, Copy, or Blind Copy button. Click OK for the entries you selected to appear in the corresponding fields of your outgoing message.


Click this option to use the text of the active message in a message that you create.

When you click Duplicate, the text of the active message is copied into the message body of the new message. You can then change the text as needed and send it out as you would an ordinary message.


Click this option to reply to this message. Your reply will be sent to the address in the From field.

When you reply to a message, Calypso opens a Reply dialog box in which the To and Subject fields are automatically filled in. You can modify these fields and add information to the Copy and Blind Copy fields.


Click this option to reply to this message. Your reply will be sent to the addresses in the From, To, and Copy fields.

When you reply to a message, Calypso opens a Reply dialog box in which the To and Subject fields are automatically filled in. You can modify these fields and add information to the Copy and Blind Copy fields.


Click this option to forward this message to other recipients.

When you forward a message, Calypso opens a Forward dialog box in which you must type the e-mail address of the recipient in the To field. You can type other addresses in the To, Copy, and Blind Copy fields.

Your name appears as the sender of the message.


Click this option to redirect this message to other recipients.

When you redirect a message, Calypso opens a dialog box in which you must type the e-mail address of the recipient in the To field. You can type other addresses in the To, Copy, or Blind Copy field.

The name of the original sender appears in the From field. The words "Redirected by: <Your Name>" appear at the beginning of the message.


This list displays frequently used addresses. Right-click an address in the summary list, then click Favorites to add or remove an address from the list.


Click this option to select all the text in the message body. You can then use the commands Cut, Copy, Delete, and Paste.

Place the cursor in a message header if you want to to select all of its contents.


Click this option to reverse the last editing action. The Undo command becomes unavailable if you cannot reverse your last action.


Click this option to remove the currently selected data from the document and to place it on the Clipboard. This command is unavailable if no data is selected.

Moving data to the Clipboard replaces the Clipboard's previous contents.


Click this option to copy selected data to the Clipboard. This command is unavailable if no data is selected.

Copying data to the Clipboard replaces the previous contents of the Clipboard.


Click this option to insert a copy of the Clipboard's contents at the insertion point. This command is unavailable if the Clipboard is empty.


Click this option to check your spelling. Calypso will check the message body for misspellings and give you the option of correcting each word.

You can add custom dictionaries in the Spell Check tab located in Mailbox Properties.


Click this option to repeat the most recent Find command.


Opens a dialog box in which you can identify a file you wish to have sent along with the current message.


Opens a window in which you can view the selected attachment. The attachment will be opened using the application associated with the attachment file type. If the file extension is not associated with a specific application, you will be prompted to select an application in order to view the attachment.


Opens the Save As dialog box in which you can save the selected attachment as a file in your directory structure.


Deletes the selected attachment from the active message.


Deletes the active message.


Deletes the active message from the mail server immediately.

Calypso immediately connects to the mail server and deletes the active message as well as any messages marked for deletion. This action does not affect any copy of the message residing on your computer.


Deletes the active message from the mail server the next time Calypso connects to the mail server. This action does not affect any copy of the message residing on your computer.

The Server icon [image] will change to gray [image] to indicate that the message is scheduled to be deleted the next time Calypso connects to the mail server.

To immediately delete the message, return to Mailbox view and click Delete from Mail Server Now in the Messages menu.


Select the check box to receive an acknowledgment when the intended recipient's server has received your message. Receiving a return receipt does not guarantee that the recipient has read the message.

While this feature is useful for selected messages, you should not use this feature for all messages you send because of the extra network traffic it generates.


Selecting this option allows you to send the same message to more than one recipient, with each recipient's address appearing by itself in the To field. No recipient is aware of any other recipient.

This feature helps you personalize mass mailings. You cannot include address entries in the Copy and Blind Copy fields when you select this option.


Click this option for Calypso to create an address book entry using the alias and e-mail address associated with the active message.


Opens the Font dialog box in which you can specify the font used in Message and Compose views.


Click this option to display or hide the status bar. A check mark appears next to the menu item when the status bar is displayed.


Click this topic to open the online Help.


Select this option to see version and copyright information about Calypso. Also, you can change the activation code from this panel.


Alias or e-mail address of the person who sent you the message.


Date and time the message was received on the server.


This field identifies the primary recipient(s) of the message.


This field identifies any secondary recipient(s) of the message.


This field identifies additional recipients of the message.

No recipient in the To or Copy fields will be aware of these recipients. No blind copy recipient will be aware of any other blind copy recipient.


Subject of the message.


Option that allows you to view the message header. This information is helpful when troubleshooting network problems.

Select the View header check box to view the message header.


This field identifies which of your e-mail accounts will send the message. Calypso supplies the name of the account based on information provided during setup. If you have more than one account configured for the mailbox, you may need to click the down arrow and click the correct account.

Remember, this is the name of the Calypso account, not your name. The name you associated with the account will be the name supplied to the recipient.


This field displays the name of the signature that will be attached to the message. Through the Signature tab in Account Properties, you can select a default signature for all messages sent from the active account.

Click the down arrow to see other available signatures. Click a signature to attach it to the outgoing message. Click None if you do not want a signature to go out with the message.


Select the check box to see the text of the active signature while you are in Compose view.


Select the check box to insert a copy of the original message into your reply.


Select the check box to close the compose dialog box when you save a message.


Select the check box to close the compose dialog box when you send a message.


This area allows you to select options that determine how the Compose feature works.


Displays words not found in any active dictionary.


When Always Suggest is selected in the Spell Check Properties tab, this field displays the most probable word to replace the word in the Not Found field. When Always Suggest is cleared, this field is empty.

Click Suggest to display the most probable word to replace the word in the Not Found field.


List of alternatives to the word in the Not Found field.


Accepts the spelling of the word in the Not Found field for this occurrence.


Accepts the spelling of the word in the Not Found field for all occurrences in the message.


Changes the spelling of the word in the Not Found field to match the spelling shown in the Change To field for this occurrence.


Changes the spelling of the word in the Not Found field to match the spelling shown in the Change To field for all occurrences in the message.


When Always Suggest is selected in the Spell Check Properties tab, this button is disabled until you modify the word in the Change To field.

If you're unsure of the spelling of the word in the Change To field, click Suggest to display alternate spellings.

When Always Suggest is cleared, click this button to display the most probable word to replace the word in the Not Found field.


Opens the Spell Check tab where you can set properties that affect how Calypso checks spelling.


Adds the word shown in the Not Found field to the active custom dictionary.


Displays the active dictionary. Click the down arrow to see a list of other available dictionaries.

Add a custom dictionary in the Spell Check tab in Mailbox Properties.


Cancels Spell Check and closes the dialog box. Clicking this button will not affect the Send function.


This field shows the name of the mailbox used in the previous version.


This field shows the proposed new name for the mailbox. You can edit this field if necessary.


Select the check box if you want to delete the previous version of the mailbox. You may want to keep this mailbox if you are still using a previous version of Calypso.


Click the attachment's file label to view the file. Right-click the label to see a shortcut menu.


Opens the Add Attachment dialog box in which you can select a file to send with the message.


Select this option to encode the attachment using the UUEncode technique.


Select this option to encode the attachment using the Base64 technique. This is the default encoding method and should be adequate for most attachments. Because Base64 must be used in conjunction with MIME, this option will be disabled if Use MIME is not selected in the Attachments tab.


Select this option to encode the attachment using the BinHex technique.


Name of the file you want to attach. Type the full path, or click Browse to browse your directory structure for a file.


Opens a dialog box in which you can search your directory structure for the file you want to attach.


Click this option to close the mailbox. Any other open mailbox will not be affected.


Click this option to open an existing Calypso mailbox. You can have more than one mailbox open at a time.

You can create new mailboxes with the New command.


Click this option to select a printer and printer connection.


Name used to identify the active message.


In the address book list, click the type of address book you want to import, then click OK. If you are not importing addresses from Eudora, Exchange, Netscape,or a previous version of Calypso, you may want to convert the addresses to a delimited format then import the delimited file. For more information about delimited files, see "Importing Existing Addresses."


Click this button to begin the import function.


Click this button to quit the Address Book Import dialog box without importing a new file.

If you have completed an import operation, click this button to return to Mailbox view.


This field shows you how many address records were imported.


This field shows you the total number of records in the imported file.


This field shows you how many address records were updated or were already found in the Calypso database.

Calypso checks for duplicate e-mail addresses and updates Calypso's record using the imported record.

For example, suppose you had the record "sam@work.com" in your Calypso Address Book. You imported an Microsoft Exchange file which also contained "sam@work.com". The Exchange record contained other information about "sam@work.com" that the Calypso record did not, such as telephone and fax numbers.

Calypso would update its own record using information in the Exchange record. A duplicate record would not be made.


This area displays the alias and the e-mail address for the entry being imported.


This field shows you the alias or nickname of the person whose address record is being imported.


This field shows you the e-mail address of the person whose address record is being imported.


Click this button to close the Calypso Import Status dialog box after the import function has finished.


Type the file name or path in the text box. Click the Browse button to search your directory for the file.


Click this button to search your directory for the delimited file you want to import.


Click the down arrow to see a list of delimiters that can be used. You can have comma, colon, semicolon, space, and tab delimited files.

See also: Importing Existing Addresses.


Click this button to begin the import function.


Click this button to quit the Delimited File Import dialog box without importing any address records.


In the address book list, click the address book you want to import, then click OK. The file will be imported.


Click OK to begin the import function.


Click Cancel to quit the Exchange Import dialog box without importing address records.


Click OK to save any changes, close the dialog box, or start a function.


Click Cancel to close this dialog box without saving any changes.


Click Close to close the window.


Click Yes to accept the action.


Click No if you do not want to accept the action.


Click Save to save your work.


Click this button to delete an item.


To quit, click Exit.


This panel alerts you that your Calypso evaluation period is about to expire. The panel gives information about how to contact MCS to continue using the full-featured version.

Click OK to continue using Calypso until the activation code has expired.

Click Change Activation Code to open the Calypso Activation Code dialog box in which you can modify the current activation code.

Once the evaluation period has expired, click Calypso Lite to continue using a modified version of Calypso. Calypso Lite is similar to the evaluation version, but does not support all features.

Click Exit Calypso to close Calypso.


Once the evaluation period has expired, click Calypso Lite to continue using a modified version of Calypso. Calypso Lite is similar to the evaluation version, but does not support all features.


Click this option to mail the connection and status record to someone. The record will be placed in the message body field in Compose view.

This option is useful if you need someone to review the record to help you troubleshoot connection problems.


This dialog box displays the connection and status history of the active mailbox.


Click this button to open online Help.


Click this option to delete the selected item.


Click this button to cancel your connection to the server.


This field displays the name of the account to which the original message was sent.


Select this option to keep a copy of messages you send. You can also keep copies of messages on a message-by-message basis. To do so, select Keep a copy at the bottom of Compose view.


Select this option if you do not want to keep a copy of messages you send. If you want to keep selected messages, select Keep a copy at the bottom of Compose view.


Select this check box if you do not want Calypso to check spelling in paragraphs beginning with a ">" character. Clear the box if you want Calypso to check spelling in paragraphs beginning with a ">" character.


Click this button to quit Calypso.


Click this button to cancel the Send function and return to Compose view.


Select this check box if you always want Calypso to check spelling in your messages before they are sent. Clear the box if you do not want Calypso to check spelling in your messages before sending them.


Select the check box to automatically insert a hard return at the end of a line, with line breaks at approximately 76 characters per line.


This tab helps you activate and configure Calypso Wireless.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select the check box if you would like to activate Calypso's wireless capabilities.


Type the IP address or domain name of the server on which the Calypso Wireless Gateway resides.


Type the port number for TCP/IP communications with the Calypso Wireless Gateway.


This tab presents options for managing the connection with your mail server.

To see a description of another tab, click the tab then use 'What's This?' Help.


This area gives you options about starting Calypso in the Online or Offline mode.

When Calypso starts in the Online mode, it will communicate with the mail server as needed.

When Calypso starts in the Offline mode, all communication with the mail server is suspended until you switch to Online mode.


When Calypso starts in the Online mode, it communicates with the mail server as needed.


When Calypso starts in the Offline mode, all communication with the mail server is suspended until you switch to Online mode. All outgoing messages are stored in the Pending folder until you switch to Online mode.


This tab gives options for composing messages.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select an option in this area to determine which account sends mail.


Select this option if you always want to use the last selected or accessed account to send your mail.


Select this option if you always want to use a specific account to send your mail. Choose the account from the list to the right of this option.


Select this option if you always want to choose an account from which to send each message.


Select the check box if you always want to see the contents of an attached signature when composing a message.


Click this button to change the font used to create and read your messages in Compose and Message views.


Click the down arrow [image] to see a list of available accounts. Click an account to designate it as your default account for sending mail.


This section enables you to designate Calypso as your default e-mail program. This means that you can access Calypso from other Internet applications such as Web browsers.


Select the check box to specify Calypso as your default e-mail program. This means that you can access Calypso from other Internet applications such as Web browsers. Select the default mailbox from the list below this option.


Click the down arrow [image] to see a list of available mailboxes, or click the Browse icon [image] to search for a mailbox.


Click this icon to search for a mailbox that will be used as your default mailbox.


Select the check box if you always want to use the blind send feature to send messages. Always using blind send means that you cannot place addresses in the Copy or Blind Copy fields. See Blind Send for more information.


Click this option to change the font used to display text in the preview box.


Delete only the copy of the message that resides in this mailbox. This action will not affect any copy of the message still residing on the mail server.


Click this option to change the text font for this session only.


Click this option to permanently change the text font.

Note

The font will be changed on your display only. Those who receive your message will not see your default font.


Click this option to toggle Calypso between Online and Offline mode.

When Calypso works in the Online mode, it communicates with the mail server as needed.

When Calypso works in the Offline mode, all communication with the mail server is suspended until you switch to online mode.

See Working in Online or Offline Mode for more information.


Click this option to print the selected addresses.


Click this option to export your Calypso address book as an ASCII file.


Click this option to export your Calypso address book as a bulk mail file.


Select the file name and delimiter type to complete the export function.


Make sure that the file name displayed is the name of the file in which you want the exported addresses to be located.


If the file name displayed in the text box is incorrect, click this button to browse for a different file name.


Click the down arrow to see a list of delimiters that can be used. You can have comma, colon, semicolon, space, and tab delimited files.


Click this button to begin the export function.


Click this button to quit the Delimited File Export dialog box without exporting any address records.


Each account has a corresponding Wastebasket subfolder. The subfolder stores messages that you have deleted locally.


This field contains the alias or e-mail address found in the From field of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Select this check box if you want to delete messages from the mail server the next time Calypso connects to the mail server.


Select this check box if you want to specify a default directory for your saved items. Type the file path in the text box below.


Type the file path you want to use.


When a folder name appears in bold letters, it means that you have unread mail in that folder.


If you are using Netscape Navigator, select the check box to make Calypso your default e-mail program.

The tray is located on the right side of the task bar and includes the clock. When you select Load tray monitor, Calypso will place an icon in the tray. The icon will monitor your actions. If you start Netscape while Calypso is not running, the monitor will let Netscape know that Calypso is the default e-mail program.

You only need to select Load tray monitor if you are using Netscape Navigator.


A red "X" over the Pending folder means that a message was not sent successfully. Open the Pending folder to correct and resend the message.


The red "!" simply reinforces that there is a message in the Pending folder that was not sent successfully.


This indicator tells you how large a message is and how much has been transferred.


Type the word or phrase you want to search for in the text box.


Select the check box if you want to search for the word or phrase in the message header.


Select the check box if you want to search for the word or phrase in the message body.


Select where you want Calypso to search for the matching text.


Select the check box if you want Calypso to search for the message in its subfolders.


Select the check box if you want capitals and lower case letters in the message to match those in the Search text box.


Select the check box to search for occurrences that are whole words, and not part of a larger word.


Click the button to find a matching word or phrase.


Select the check box to have Calypso initiate the connection to your ISP for such online actions as sending or checking mail.


Select this check box if you want Calypso to use any active connection rather than initiate your dial-up connection.


Click the down arrow [image] to see a list of available dial-up accounts.


Select the check box if you want Calypso to automatically terminate the connection to the dial-up account after it has finished such online actions as sending or checking mail.

This feature will only be used if Calypso initiated the connection. If a connection was already active, it will not be terminated.


Click this button to set up the dial-up account for Calypso.


Click this button to change the dial-up entry's properties.


Click this button to create a dial-up entry.


This dialog box gives information about your dial-up account.


This is the name that you use when you dial into your service.


This is the password you use to access your dial-up account. This feature will only be available if you select Remember Password.


Select the check box if you want Calypso to automatically enter your password when it dials into your account.


When you use the Search feature to find a message, Calypso places a link to all matching messages in this folder.

Click this folder to display the matching messages in the summary list.

Right-click Search Results to open a shortcut menu.


Click this option to search for a message using a specific word or phrase.


This column shows which folder holds the message that matches your search.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Displays information about each item placed in the Search Results folder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


A [image] icon in this column means that the message has an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Click here to see a list of icons and their meanings.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


R in this column means that you replied to this message using either the Reply or Reply to All command.

F in this column means that you have forwarded this message to someone else.

A [image] icon in this column means that you have redirected this message to someone else.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message is currently stored on the mail server.

A [image] icon in this column means that the message will be deleted the next time Calypso connects to the mail server.

A [image] icon in this column means that the message is marked to be retrieved from the mail server the next time Calypso connects to the mail server.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The value of this field depends on which folder contains the message. For messages in the Pending and Sent Mail folders, this field contains the name in the To field of the message. For messages in the Received Mail folder, this field contains the alias or e-mail address in the From field.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The name of the account which handled the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the message was created or received.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the message was saved, received, or sent.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Size of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Select the check box to have Calypso minimized to the tool tray, rather than to the taskbar.


Select this option to send an auto-response to people who match your filter rule. Click the Browse button [image] to select an auto-response.


This box displays the name of the auto-response that will be sent out to matching messages. Click the Browse button [image] to select an auto-response.


Click this button to select an auto-response.


Select this check box to delete matching messages from the mail server.


Select this check box to retrieve matching messages from the mail server.


Select this option to mark matching messages as being read.


Select the check box to route matching messages through a different filter definition. Click the Browse button [image] to select a filter.


This box displays the name of the filter definition to which matching messages will be routed. Click the Browse button [image] to select a filter.


Click this button to select a filter definition.


Select this option to view or hide header information in the preview box.


Select this check box to combine all of Calypso's messages into the Search Results folder.

This feature can be applied to the entire mailbox or to a specific folder. The active folder determines which messages will be searched. In other words, if you use Show all messages while in the Received Mail folder, it will find only those messages located in that folder or its subfolders.


Select options to further refine your search.


Select the check box if you want to search only unread messages.


Select the check box if you want to search only those messages with attachments.


Select the check box if you want only messages located on the server.


Click the button to clear all the status options.


Select the check box to search the Wastebasket for matching messages.


Click this option to easily send a message to Calypso Technical Support.


Select the check box if you want to keep a copy of this message. You can choose to automatically keep or not keep a copy of every message you send out in the Filter tab located in Account Properties.


This tab provides options not covered in other tabs.

To see a description of another tab, click the tab then use 'What's This?' Help.


Click this option to immediately check for new mail in all of your accounts.


Select this check box if you want to quit Message view when you delete a message. If this option is not selected, Calypso will display the next message in Message view.


This option will take the text used in the Search text field of Message Search and automatically place it in the Find What field of the Find dialog box.

This is useful if, after searching for your messages, you want to find a particular word in a document.

The Find and Find Next commands can be accessed through the Edit menu.


Select this option to display a prompt when you delete a message locally. The Delete Local Only feature can be accessed by right-clicking or through the Messages menu.


Select this option if you want to include filtering information in the Details list. Click the Details button to see the information.


This area gives you options about your dial-up account. Use 'What's This?' Help [image] to read about individual options.


Select this check box if you want Calypso to check the message header for the matching filter pattern.


This line indicates what mailbox is being searched.


Click this option to search for a message in the active folder. Calypso displays matching messages in the Search Results folder.


Click this option to search every folder in the mailbox for a message. Calypso displays matching messages in the Search Results folder.


Repeats the last search you made. Calypso displays matching messages in the Search Results folder.


Select this option if you fail to log in or receive "access denied" errors when sending mail. With this option selected, Calypso will login with the same name as the SMTP server.


Select this option to receive a prompt before starting a dial-up connection.


Select this option to receive a prompt before closing a dial-up connection.